Business Office Administrator

KCP Network, an information technology and services company, is seeking an Office Administrator to join its dynamic team. Established in 2008, KCP has continuously excelled due to its unwavering passion for its work. Our unwavering dedication has earned us a reputation for reliability and trust among our clients in the hospitality sector. They have consistently praised our positive and proactive "can-do" approach. Over the years, we have collaborated with over 2000 enterprises across 40 nations, offering services like Network and Security Infrastructure, Wi-Fi Networks, CCTV Systems, AV & TV Integration, Meeting Rooms, Digital Signage, Digital Key, and Smart Hotel concepts.

• Come & be part of a fast-growing tech company with many growth opportunities for you!
• You have in-house AV & IoT support and further development by a very strong and experienced existing team of engineers
• 50% of current employees are now celebrating 10 years with the business, and a further 40% are now celebrating 5 years with the business - we really are a nice bunch of professionals enjoying what we do!

Our current Business Office Administrator has been promoted internally to a new role; hence we are looking for a new Business Office Administrator. This position includes administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision and looking at perusing and growing into the role of Office Manager in the future. They will be self-motivated and trustworthy. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.

Responsiblilties:

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Liaising and booking contractors regarding office maintenance requirements (gardener, cleaners, etc.) to ensure company premises are always in perfect order.
• Coordinating with and making use of available third-party expert Health & Safety support for matters concerning the Office Building and ensuring that everything meets the required standard.
• Manages the reception, meeting rooms, and kitchen area and ensures that it always looks presentable
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Assist Project Management Office Team and Managers with booking travel and accommodation for field engineers
• Track stocks of office supplies and place orders when necessary
• Photocopies and files appropriate documents as needed
• Looks after visitors and carries out brief Meet & Greet tours in the HQ for new starters who visit the office for the first time
• Organizing events and conferences for KCP Employees and Clients
• Create and update records and databases with personnel, financial and other data (manage relevant databases and filing systems)
• Submit timely reports and prepare presentations/proposals as assigned by the management
• Support Accounts Team with employee expense management
• Assist colleagues whenever necessary

Requirements:

• Proven experience in a related role such as Office Assistant, Receptionist or other relevant position
• Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets and specialised office management tools
• Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
• Exceptional leadership, organisational and time management skills
• Excellent problem-solving skills, the ability to research and an aptitude for helping other people
• Presentation skills and customer services knowledge
• Outstanding verbal and written communication skills
• Basic knowledge of accounting procedures such as bookkeeping and other general financial procedures
• High school diploma or equivalent

Benefits:

• Salary range £28,000-£30,000/annually
• 30 days UK Holidays,including Bank Holidays
• Training & Development
• Employee Assistance Programme
• Pension Plan
• Be part of a fast-growing tech company, with many opportunities for you
• 50% of current employees are now celebrating 10 years with the business, and a further 40% are now celebrating 5 years with the business - we really are a nice bunch of professionals enjoying what we do!
• Free parking at the office.