Billings Administrator

Billings Assistant

• Annual Salary: £24,000- £30,000, depending on experience.
• Location: Leatherhead, Surrey
• Hours: 37.5 hours per week – ideally 08.00- 16.30pm
• Job Type: Full-time, 100% office based

We are seeking a dedicated Billings Assistant to join our Accounts Receivable team. This role is crucial for overseeing the processing and billing of works for multiple client contracts within a dynamic mechanical, electrical, and building services company. The ideal candidate will be adept at managing high-volume billing and creating detailed financial reports, ensuring accuracy and compliance with both contractual and internal standards.

Day-to-day of the role:

• Oversee the processing and billing of works for multiple client contracts, ensuring timely submission of daily and monthly payment applications and invoices.
• Utilise various client portals to complete work orders and raise payment applications, integrating them seamlessly with internal systems on Microsoft Navision.
• Manage and respond to communications in the team’s email inbox, maintaining professional courtesy and a helpful demeanor with all external and internal contacts.
• Generate weekly and monthly management accounts reconciliation reports, including prepayments, accruals, and reconciling credit card statements.
• Post journals and handle reallocation of costs and journaling of aged accounts receivable and payable debtors.
• Provide ongoing support to the team, Line Manager, Finance Manager, and Finance Director, especially during Year End and audit periods.
• Create and submit monthly applications to clients and produce weekly/monthly analytic reports for account managers and clients using financial data to ensure consistent task flow completion and issue resolution.

Required Skills & Qualifications:

• Proven experience in billing, accounts receivable, or a similar role within a high-volume environment.
• Strong proficiency in Microsoft Excel and Microsoft Dynamics NAV.
• Excellent organisational and time management skills, with the ability to handle multiple tasks simultaneously.
• Strong analytical skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to quickly adapt to new systems and software.
• A proactive approach to problem-solving and the ability to work independently.

Benefits:

• Competitive salary package.
• Full-time, office-based role with 37.5 hours per week.
• On-site parking available.
• 25 days holiday plus bank holidays.
• Basic pension plan. 

Please apply for immediate consideration.