Bilingual Junior Executive Assistant (Mandarin and English)

One of our clients, are currently looking for a bilingual Executive Assistant, who speaks fluently in English and Mandarin, ideally Cantonese as well, to support our executive team. As an Executive Assistant, you will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities:

· Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

· Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

· Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

· Prepares reports by collecting and analyzing information.

· Represents the executive by attending meetings in the executive’s absence and speaking for the executive.

· Maintains customer confidence and protects operations by keeping information confidential.

· Completes projects by assigning work to clerical staff and following up on results.

· Secures information by completing database backups.

· Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

· Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

· Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

· Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

· Written and verbal communication skills

· Reporting skills

· Supply management

· Scheduling

· Computer software skills including Microsoft Office

· Organization skills

· Time management skills

· Presentation skills

· Office equipment maintenance

· Travel logistics

· Mandarin or Cantonese speaking is a must

Education and Experience Requirements:

· Bachelor’s degree preferred, but not required

· Three to five years of administrative experience

· Three to five years of executive assistant experience

· Experience managing multiple calendars

· Experience booking travel