Assistant Financial Controller

Posted 30 March by Magpie Recruitment Easy Apply

General Responsibilities :

  • Assistance in Managing of the Accounts Department
  • Day to day operation of the Account Receivables with special attention to Credit Control
  • Supervising & Monitoring of Staff holiday
  • Dealing with Confidential Matters


Specific Duties

Nominal Ledger 

  • Ensure that the Budget is adhered to with the Assistance of the Financial Director
  • Monthly Bank Reconciliation
  • Monthly VAT Return and Quarterly VAT Turnover Reconciliation
  • Month End procedures & preparing Management Accounts
  • Liaison of Year End Accounts with Accountants
  • Process the Company Credit Card Statements
  • Dealing with the Petty Cash & ensuring it balances each month

Accounts Payable

  • Assist the Purchase Ledger Clerk with the fulfilment of their tasks, with special attention to IATA Cass, HM Revenue & Customs.
  • Data input to Sage and BoxTop
  • Arranging payments by various methods via HSBCNet or HSBC Business Internet Banking or other means of payment that may by required
  • Monitoring USD & EUR movements, ensuring we make provision for payments to Overseas Agents
  • Foreign Accounts reconciliations
  • Assisting in the Quarterly Accruals review and postings
  • Assisting in the reconciliation of the HMRC Duty/VAT Accounts

Accounts Receivable

  • Deal with all Accounts Receivable matters including Credit Control.  Ensuring all Sales invoices are transferred from BoxTop to Accounts Software. That UK and Foreign Sales Statements of Account are sent out by the 5th of the following month.
  • Monitoring of the COD Account that it is kept within agreed limits
  • Cash Receipts including cheques are handled in a prompt & efficient manner.
  • Foreign Accounts reconciliations
  • Process Credit Applications for prospective customers using Experian for credit scores
  • Update Customers rating in BoxTop and Accounts Software
  • Continual monitoring of Credit Limits using Experian monitoring tools.

General Accounts & Admin Duties

  • Ensure that Sage and BoxTop records are kept up to date i.e. change of address, bank details etc
  • Deal with emails in an efficient manner (Target response within 2 hours, even to simply acknowledge receipt and advise matter is being dealt with)
  • Maintain staff holiday records and assist in organising annual Staff Outings
  • Ensure that the Filing is kept up to date
  • Supervise the ordering of Stationery supplies
  • Answer phone calls in a polite and efficient manner
  • Photocopying, faxing, data input and other office duties
  • Undertake Training to keep up to date with any changes in general IT or Account relevant software to facilitate your role within the company.
  • Plus other duties that may be required from time to time by the Company or any member of the group of companies owned by the Directors
  • At the end of the day you should leave your working area clean and tidy.

Reference: 34457680

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