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Admissions Administrator - £14.72ph plus holiday pay - Central London

Posted 5 January by Gray & Associates Recruitment Services Ended

Admissions Administrator - £14.72ph plus holiday pay - Central London

Start Wednesday 24th January 2018 for six weeks initially

Fantastic opportunity for an experienced Admissions Administrator who has previously worked within a University. If so, I would love to hear from you!



  • Working closely with the Programmes Admissions Manager to administer the admissions processes for the School’s Postgraduate and Undergraduate programmes; including criteria based decision making on multiple postgraduate applications and the co-ordination of undergraduate admissions
  • Answering admissions related queries by telephone, email or in person
  • Assisting in producing and updating monthly monitoring statistics using Registry reports
  • Liaising with Registry to process applications which require special attention including writing waiver and submission of suspension regulations cases
  • Regularly updating the Department’s website with news, events and admission details
  • Updating all relevant Prospectus pages annually
  • Working with the Teaching Administration team to ensure that all students receive induction information prior to the beginning of each academic session
  • Use social media to connect with incoming students
  • Assist the Programmes Admissions Manager in the administration and admission of PhD students
  • Advise students on scholarship opportunities
  • Extract and interpret data from the admissions database

Marketing and Recruitment

  • Assist the Programmes Admissions Manager with the delivery of the strategic marketing conversion programme for the department to include Open Days, Events and Offer Evenings
  • Continued Development of marketing collateral in conjunction with Central Marketing and Media Division
  • Organisation of Student ambassadors for events and subsequent payment
  • Ordering of Departmental Merchandise and subsequent payment
  • Assist with the Marketing Budget and attend regular marketing meetings
  • Use of Social Media to advertise events and departmental updates
  • Take part in the production and filming of student events
  • Attendance at Recruitment Fairs
  • Assisting with the organisation and delivery of induction week, careers events and other departmental events, as required;



  • Evidence of excellent administrative skills and a highly proactive approach to providing a comprehensive support service including providing an excellent student/customer service
  • Evidence of excellent verbal and written communication skills
  • Demonstrable ability to work with confidential information with diplomacy and tact
  • Demonstrable ability to work well as a member of a team, sometimes under pressure and to tight deadlines
  • Demonstrable ability to manage multiple deadlines, exercise time management skills and manage high volumes of work/data
  • Ability to exercise initiative and work independently
  • Demonstrable ability to understand and work within given procedures and policies
  • Demonstrable ability to work collaboratively with academic and administrative staff and to develop effective working relationships
  • Evidence of excellent IT skills, including knowledge of Excel, Word, database packages, web browsers and email packages, with social media awareness, with a willingness to learn about and use new software


  • Experience of providing comprehensive and proactive administrative support including providing excellent student/customer service.
  • Experience of managing multiple deadlines, exercising time management skills and managing high volumes of work/data without direct supervision.


  • Experience of working within a marketing/events/promotional area within a Higher Education Institution
  • Experience of providing high level support to students and dealing directly with student enquiries
  • Experience of student data systems

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Required skills

  • Admissions
  • Marketing
  • Website Management
  • Student Recruitment

Reference: 34155939

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