Administrator

Posted 5 March by Akton Recruitment Ltd
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Akton Recruitment are currently working with the Local Authorities in the Wakefield area to fill a contract position for an Administrator based within wheelchair services. This position is initially on a rolling monthly contract which will be reviewed monthly based on performance. Due to this being a contract roll we are looking for experienced administrators who are self starters and can use their initiative to help make a positive impact to the team from day one. The rate of pay for this role is £10.38PH. The purpose of the role is to provide effective and high quality administration support to the wheelchair services team to ensure an efficient and appropriate day to day delivery of the service.

Responsibilities-

- To allocate referrals/clinics to Wheelchair Therapists to maximise effectiveness and efficiency within the service; prioritising and organising urgent orders where necessary.
- To utilise advanced planning skills to promote and ensure the continuity of Wakefield Wheelchair Service co-ordinating staff rotas and work schedules on a daily basis, to cover annual leave, sickness and training.
- To act as a first point of contact for Wheelchair Services, dealing independently with complex, routine and non-routine enquiries, orders of equipment and breakdown of equipment from a range of colleagues, partners and members of the public either verbally or in writing.
- Undertake reception duties where necessary utilising excellent interpersonal skills and communicating at all levels ensuring relevant information is disseminated to the right people.
- Be responsible for accurate data entry into Wakefield Wheelchair Service IT system, ensuring that information is up to date and accurate and a full history is recorded for all service users and equipment.
- Ensure Wheelchair Services IT system is updated to maintain accurate details and/or records including appointments where clients do not attend/unable to attend when invited to ensure non-attendees are offered future appointments.
- Complete electronic delivery, collection, repair and maintenance requests.
- To ensure urgent, fast track or complex cases or any case that does not fall within standard processes are escalated to Wheelchair Therapists and/or Wheelchair Co-ordinators.
- Create planned review cases, adding reviews to waiting lists and keep accurate records of all reviews undertaken.
- Undertake general stockroom duties and ensure equipment is available for all clinic appointments by processing wheelchairs and accessories that are delivered to stores and store the equipment in the appropriate place.

Requirements-

- 4 GCSE’s grade C or above/equivalent qualifications
- ICT Qualification
- Basic DBS

Reference: 40094927

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