Administrator

Posted 11 June by AMR Group
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Our client is looking for a Property Administrator to join their successful Lettings & Property Management team in Gloucester.
Duties:

·Manage the overall letting process, preparing contracts, arranging completion of inventories and collection of ingoing funds.
·Front office management - dealing with face to face, telephone and e-mail enquiries.
·Provide administrative support to 2 x Property Managers
·Provide administrative report to the Sales and Lettings Negotiators
·Ensure effective management of the office diary system.
·Effectively manage the tenancy renewal process ensuring all contracts signed via Docusign.
·Manage the property site sales/lettings board ordering process to ensure all boards are erected and collected promptly and correctly.
·Maintain an effective ordering system and stock control for all office supplies.
·Support the property negotiators within the referencing process.
·General administration, including Outlook, Word and bespoke software, filing, postage, ordering, answering calls, taking messages.
·Ensure we maintain accurate Web portal population.
·Ensure production of currently available property lists for both sales and lettings.
·Produce trackers and reports as required.

Main Objectives:

·Front office support dealing with face to face, telephone and e-mail enquiries from applicants, vendors & landlords.
·Operate an effective diary system to ensure all enquires are booked in and an appropriate time set aside.
·Complete rental referencing process whilst maintaining communication with all parties throughout and providing a seamless service from Let to move in.

Additional Responsibilities

·Record all card and bank transfer payments from tenants.
·Manage the property diary system to ensure that all reminders, gas safety inspections, regular property inspections and tenancy renewals are completed on time.
To manage the property management system on a daily basis to ensure the records are up to date and complete.

We like to speak to every application, but due to the current climate this is not always possible. To ensure your application is not overlooked it is important that you emphasize any skills or work experience relevant to this position. If you have not heard from us within 5 working days please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.

AMR are one of the UK's largest specialist recruiters for the Property, Estate Agency, Lettings & Property Management, Land & New Homes, Commercial Property and the Mortgage Market.

We recruit for the roles of: Branch Manager, Residential Sales Manager, Valuer, Lister, Senior Sales Negotiator, Residential Sales Negotiator, Residential Sales Progressor, Country Homes Negotiator, Senior Lettings Negotiator Lettings Negotiator, Lettings Manager, Lettings Coordinator, Letting Administrator, Property Manager, Block Manager, Regional Manager, Regional Director, Area Manager, New Homes Sales Advisor, Land Finder, Land Buyer, Surveyor, Mortgage Advisor, Mortgage Consultant, Commercial Negotiator, New Homes Sales Consultant,

We also specialise in recruiting Graduate Trainee Estate Agents for the Property industry

If this role is not suitable for you, but you know of someone that might be interested, please remember our £250 - Recommend a friend scheme (Subject to our terms and conditions)

Required skills

  • Gloucestershire
  • Lettings and Property Management

Reference: 38192429

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