A great opportunity has arisen for a forward thinking administrator/ PA, who has first class organisational skills and attention for detail.
This role is Full Time Monday - Friday 8.30 -5.30
My client who has been established for 9 years and with 5 employees, are now looking to add a new team member, this is due to company growth.
The following are not necessarily the role itself but are merely examples of the types of administration that my client currently undertake within the business.
Duties will be redefined between existing part time role and the new full time position, and therefore the new employee will have the capabilities of what the role currently requires.
General office duties including stationery monitoring
Administration support for all company employees
Producing individual client Health and Safety folders: preparation of contents, maintenance and printing of inserts for site use.
Updating with company logos as changes arise
Weekly support including, scanning, uploading and /or emailing completed registers and forms, forming client weekly health and safety submissions
Chasing unpaid invoices as requested by Accounts
Organising accredited training courses for CITB, Qualsafe, IOSH and other accredited governing bodies.
Training courses involve: Securing venue, booking trainers, producing course paperwork, purchasing training materials/publications. Registering course. Creating course training files for trainer. Ensuring the trainer has sufficient resources i.e. pens, booklets etc. On completion of course quality checking trainer’s paperwork e.g. verifying results, following individual training bodies procedures to accurately produce candidate certificates and forward to delegates.
Creating and updating e Learning for individual clients needs and for office staff
Assistance with setting up of client portals
Organising Portable Appliance Testing for sites and updating registers dependent on results
Compiling training matrix for clients and employees as required
Training customers on workings of e Learning systems and be the point of contact for queries
Taking and processing client orders i.e. branded PPE, high Vis vests and hard hats and other safety equipment
Updating information on RAMS paperwork for specific clients.
Oher possible Duties
Assisting with development, use and updating of new CRM System
Liaising with existing staff and diary management
Booking and scheduling work and liaison with clients as required
Preparing and sending of customer quotes / estimates
Social Media i.e. Facebook, Twitter, LinkedIn and other
Preparation of Newsletter and distribution
Preparation of Client Agreements
Preparation of documents and reports for client reviews
Proof reading reports, correcting typo and grammar and distribution to clients
Typing of Fire Risk Assessments
Monitoring and dealing incoming emails and website enquiries.
Excellent administrative skills
Proficient in Microsoft applications including Excel and CRM systems and Social Media
First class attention for detail
Calm under pressure and can prioritise workload
Excellent communication skills both internally and when conversing with external suppliers
Willingness and helpful manner
Can Do attitude, and a team player
Excellent written skills
Full driving licence and access to a car as this role is in a semi rural location.
Negotiable annual basic salary, and natural career progression as the business grows. 28 days holiday including bank holidays. Hours of work are Monday - Friday 8.30 am - 5.30 pm
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