Posted 20 May by Lioness Consultants
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A great opportunity has arisen for a forward thinking administrator/ PA, who has first class organisational skills and attention for detail.

This role is Full Time Monday - Friday 8.30 -5.30

My client who has been established for 9 years and with 5 employees, are now looking to add a new team member, this is due to company growth.

The following are not necessarily the role itself but are merely examples of the types of administration that my client currently undertake within the business.

Duties will be redefined between existing part time role and the new full time position, and therefore the new employee will have the capabilities of what the role currently requires.

The Role:

General office duties including stationery monitoring

Administration support for all company employees

Producing individual client Health and Safety folders: preparation of contents, maintenance and printing of inserts for site use.

Updating with company logos as changes arise

Weekly support including, scanning, uploading and /or emailing completed registers and forms, forming client weekly health and safety submissions

Chasing unpaid invoices as requested by Accounts

Organising accredited training courses for CITB, Qualsafe, IOSH and other accredited governing bodies.

Training courses involve: Securing venue, booking trainers, producing course paperwork, purchasing training materials/publications. Registering course. Creating course training files for trainer. Ensuring the trainer has sufficient resources i.e. pens, booklets etc. On completion of course quality checking trainer’s paperwork e.g. verifying results, following individual training bodies procedures to accurately produce candidate certificates and forward to delegates.

Creating and updating e Learning for individual clients needs and for office staff

Assistance with setting up of client portals

Organising Portable Appliance Testing for sites and updating registers dependent on results

Compiling training matrix for clients and employees as required

Training customers on workings of e Learning systems and be the point of contact for queries

Taking and processing client orders i.e. branded PPE, high Vis vests and hard hats and other safety equipment

Updating information on RAMS paperwork for specific clients.

Oher possible Duties

Assisting with development, use and updating of new CRM System

Liaising with existing staff and diary management

Booking and scheduling work and liaison with clients as required

Preparing and sending of customer quotes / estimates

Updating website

Social Media i.e. Facebook, Twitter, LinkedIn and other

Preparation of Newsletter and distribution

Preparation of Client Agreements

Preparation of documents and reports for client reviews

Proof reading reports, correcting typo and grammar and distribution to clients

Typing of Fire Risk Assessments

Monitoring and dealing incoming emails and website enquiries.

Ideal Candidate:

Excellent administrative skills

Proficient in Microsoft applications including Excel and CRM systems and Social Media

First class attention for detail

Highly organised

Calm under pressure and can prioritise workload

Excellent communication skills both internally and when conversing with external suppliers

Willingness and helpful manner

Can Do attitude, and a team player

Excellent written skills

Full driving licence and access to a car as this role is in a semi rural location.

Negotiable annual basic salary, and natural career progression as the business grows. 28 days holiday including bank holidays. Hours of work are Monday - Friday 8.30 am - 5.30 pm

Reference: 37715172

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