Administrator

Posted 17 September by Medical and Legal Admin Services Limited
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Excellent organisational skills are essential for this role, along with the ability to work un-supervised using your own initiative. You will need to be able to develop excellent working relationships with colleagues at all levels and communicate well with members of the public. A pro-active, flexible and professional approach to your work is vital.

We are looking for confident, enthusiastic and deeply committed individuals to provide a high-quality service to the Medical and Legal Admin Services team but also to our clients/customers.

ESSENTIAL SKILLS & KNOWLEDGE

  • Strong Communication skills are required for engaging with customers and dealing/negotiating with their queries from point of contact.
  • Ability to communicate with staff and clients in a pleasant and effective manner.
  • At least 2 years’ experience of working in a medical or legal environment.
  • At least 2 years’ experience of complex diary management using electronic calendars.
  • A good level of English language and grammar with experience of proofreading documents which require a high command of the English language including medical terminology.
  • Familiarity with using document management systems.
  • Comfortable working in an environment where work may need to be rescheduled.
  • Ability to demonstrate strong customer focus.
  • Ability to manage all aspects of administration in accordance with the requirements of the clients.
  • Ability to be self-motivating, innovative and work without supervision.
  • Highly organised and pays attention to detail.
  • Ability to work to deadlines and prioritise workload.
  • Good computer skills including Word, Excel, MS Outlook, PowerPoint.
  • Good typing and keyboard skills.
  • Familiarity with using office equipment such as scanners and photocopiers.
  • Attention to detail and a high level of accuracy.
  • We would also expect a high level of integrity as you will have access to confidential records.

DUTIES AND RESPONSIBILITIES

  • Entering client’s records onto systems such as clinic office and creating client files when new instructions received.
  • Provide customers with expert’s terms and conditions where needed.
  • Request/chasing medical records and the evidence needed to administer the report.
  • Arranging and following up on appointments with clients and solicitors.
  • Managing external room bookings for our medical experts.
  • Record and manage dictations.
  • Typing dictations when required.
  • Proof reading medical reports.
  • Deal with complex telephone enquiries promptly and efficiently seeking advice from the office Manager where necessary.
  • Diary Management for experts, liaising with other members of the team appropriately.
  • Maintain and secure correspondence, records and documents relating to the clients.
  • Resolve administrative enquiries/inquiries and prepare written responses to these.
  • Maintain internal computer records and filing systems.
  • Ensure up to date knowledge of policies, procedures, services and relevant legislation.
  • Answer, screen and transfer inbound phone calls.
  • Carrying out general clerical duties to include filing, typing, photocopying and scanning.
  • Process incoming correspondence and respond appropriately.
  • Any other duties commensurate with the role.

HOURS OF WORK: (37.5 hours per week, Mon- Fri)

BENEFITS: (Healthcare scheme & Pension)

Driving licence not essential however due to the location it is desirable.

Required skills

  • Administrative
  • Clerical
  • Medical Records
  • Organisational Skills
  • Outlook

Application question

• At least 2 years’ experience of working in a medical or legal environment.?

Reference: 35574849

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