Administrator

Posted 5 April by Retinue Solutions
Experienced Administrator required for our well established construction company based in the Hebburn area.

Key responsibilities:

- To provide an efficient, courteous and professional approach to all telephone callers
- To record and convey accurately and at the appropriate time incoming or outgoing messages
- Open incoming post, action and distribute
- Process outgoing post, apply postage ready for collection / drop off
- Maintain post area in an organised and tidy manner
- Greet visitors to the site office efficiently and politely
- Ensure visitors to site sign in and out of the office via the Visitors book
- Receive goods deliveries and inform necessary recipient to ensure prompt removal
- Order stationery as and when required, ensuring costs are kept within budget and authorization is obtained from the Contracts Manager / Project Manager / Office Manager for all purchases
- Carry out filing as per standard filing system, keeping files up to date using the EDMS system & any hard copies as required
- Monitor and review all contract files to ensure procedures are being followed and files are up to date - Stock check (if applicable)
- NBH / EPB ensure that client information for handover is collated
- NBH - prepare resident handover packs
- NBH / EPB liaise with CDMC where necessary
- Ensure that emails are dealt with appropriately
- Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)

Requirements

- Previous experience in an Administration role is essential. Utilise IT to the full and ensure work is progressed effectively
- Be able to prioritise workload
- Excellent organizational skills
- Effectively manage time in order to meet deadlines
- Ability to work on more than one project at a time
- Ability to process information from more than one source
- Professional attitude and approach to work
- Competent in operating MS Office (Excel, PowerPoint, Outlook and Word).

If you are interested in this position please contact Kelly Abbiss at Retinue Solutions on

Retinue Solutions is committed to equality in the workplace and is an equal opportunity employer.
Retinue Solutions is acting as an Employment Business in relation to this vacancy.

Application questions

Do you have administration experience?
Are you efficient in IT packages?
Are you able to priortise you own work load?
Are you abel to supply 2 working related references?

Reference: 34837398

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