Temporary to permanent administrator job at HMP Hollesley Bay open prison
Overview of the position:
As the sole agency supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit Prison Cleared experienced administrator for HMP Hollesley Bay. This is a long-term temporary contract. Based on 37.5 hours per week, Monday - Thursday 8am - 4:30pm (4pm finish on a Friday). £9.44 p/h (premium rate). There will be little or no contact with the prison inmates. There will be little or no contact with the prison inmates.
The Administrator role is in a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally. You must be local to the prison and have your own transport of you have to travel.
Purpose of the Administrator role:
As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach.
The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called "Planet FM" (training will be given) dealing with engineers, sub-contractors and suppliers With other various aspects of office life. This is a quite varied position sometimes challenging but also rewarding.
The ideal candidate will be minimum DBS cleared or prison vetted although neither are essential as this can be gained on site for the right candidate, you should also have proven experience of working as part of a team or on your own initiative as necessary.
The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in adminstration, and will be assessed based on the following competencies: Acting with integrity, respecting others, building relationships and team working, communicating effectively, developing self and others.
Security Clearance required:
All applicants will be subject to the HM Prison Service Security Clearance procedure which can take up to 3 weeks. You must hold a Valid Passport or Birth Certificate & Photo Driving Licence in your current address. All applicants must be able to provide details of 2 satisfactory references, at least one from an ex-employer.
If you would like to find out more about this interesting and rewarding opportunity, please contact Samantha Sonuga. T: E:
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