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Posted 7 March by Pertemps Scotland Easy Apply Ended
Our client, a well known Public Sector organisation based in Clydebank, require an Administrator on a temporary basis. The salary for the position is £8.45 per hour, working 37.5 hours per week Monday to Friday 9.00am to 5.00pm.

Main purpose of role:
To provide an efficient and effective administrative support within the Procurement department.

  • Responsible for the timely and accurate purchase of all relevant goods and services via Procurement Purchasing system in Accordance with the NWTCB SFI's.
  • Monitor and review progress of all outstanding orders with suppliers and to inform user departments of any potential delay. To take action where unreasonable delays arise if supply chain problems persist.
  • Report all unresolved difficulties to the Line Manager for further action within agreed timescales.
  • Liaise with suppliers regarding shortages or wrong products delivered and resolve within time limits set.
  • Investigate and resolve any finance queries through communication with departments, store staff, finance staff and suppliers to enable a satisfactory conclusion being achieved, allowing payment of invoices and continuity of supply.
  • Data input utilising computerised purchasing and data management systems
  • Ensuring the correct authorised signature is present on all requisitions prior to purchasing goods and services, in accordance with standing financial instructions.
  • Liaise with Purchasing and Contracts team, suppliers and customers regarding alternative products and materials and identify opportunities for the implementation of best value alternative products.
  • Responsible for maintaining the Purchasing Department order filing system to ensure easy access and retrieval of information.
  • Undertake any other reasonable duties relevant to the post as requested by Line Managers.

Key Skills and Requirements:
  • Standard Grade/City and Guilds or equivalent level of Education
  • Relevant experience gained in a similar role
  • Experience with MS office suite
  • Courteous and confident telephone manner
  • Excellent Interpersonal and communication skills both written and verbal
  • Able to work flexibly and effectively under pressure
  • Able to work as part of a team and on own initiative

Reference: 34626479

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