Temporary administrator job at HMP Hollesley Bay
Overview of the position:
As the sole agency supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit Prison Cleared experienced administrator for HMP Hollesley Bay. This is a long-term temporary contract. Based on 37.5 hours per week, Monday - Thursday 8am - 4:30pm (4pm finish on a Friday). £9.44 p/h (premium rate)
The Administrator role is in a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally. For an immediate start you must already be Prison Cleared. You must be local to the prison and have your own transport.
Purpose of the Administrator role:
As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach.
The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called "Planet FM" and then creating trackers on Excel.
You will also be responsible for assisting in the safety and security of the establishment where your duties could also include escorting visitors & building contractors within the prison and outside areas.
The ideal candidate will already hold a PRISON PASS/ CLEARANCE & have proven experience of working as part of an admin team.
The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in adminstration, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others.
Security Clearance required:
All applicants will be subject to the HM Prison Service Security Clearance procedure which can take up to 3 weeks. You must hold a Valid Passport or Birth Certificate & Photo Driving Licence in your current address. All applicants must be able to provide details of 2 satisfactory references, at least one from an ex-employer.
If you would like to find out more about this interesting and rewarding opportunity, please contact Samantha Sonuga. T: E:
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