Full time - Monday to Friday
Whitechapel, London E1
To provide administrative services to the relevant site to meet the requirements of the company. The successful applicant MUST HAVE PREVIOUS EXPERIENCE WITHIN A SIMILAR ROLE.
·Reception duties - answering telephone calls and dealing with customers.
·General administration, filing photocopying, faxing and opening mail.
·Word processing of correspondence using various IT packages.
·Assisting with the general running of the office.
·Ordering and maintenance of stationery to agreed levels.
·General finance administration including, filing and recording of invoices and raising of purchase orders.
·Keeping and maintaining records on external repair of instruments.
·To co-ordinate the acquiring, storing, processing and retrieving of information in relation to staff and providing administrative support.
·In liason with HR assisting with the processing of applications for employment including involvement with advertising, short listing, setting up interview and corresponding with successful and unsuccessful candidates.
·Ensuring that records of all unsuccessful short listed candidates are kept for a period of 6 months and maintaining a job interview assessment form for each of the applicants.
·In liaison with HR assisting with production and design of employment advertisements for the press and local job centres.
·Process time sheets sickness/absence annual leave/holiday requests.
·Processing of information for Job Descriptions, Contracts of Employment and updating/issuing of Handbooks to staff.
·To arrange meetings, conference and any internal or external events. To ensure catering arrangements and equipment bookings are in place
·To undertake any other duties or tasks as reasonably required.
·To monitor all staff hours via Kronos system and update staff attendance and absence records Annual Leave records
·To update weekly staff payroll information on accrued overtime hours
If you feel that you possess the relevant skills for this role then please send your cv by return.
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