Administrator

Posted 30 March by Magpie Recruitment Easy Apply

About Us

Our client based in the Audio-Visual sector based in Surrey are looking for an experienced office administrator to work alongside their Operations Manager and the rest of the team. The role will directly contribute to the further growth of the business within a company where creativity, individual interests and skills are encouraged and utilised to maximum potential.

About the Role:

A hugely creative role with a lot of potential to expand and take on additional responsibility as the company grows. The role will involve directly supporting the team’s operations so ongoing training and support will be provided throughout, with the opportunity to use your own skills and areas of interest to benefit the business.

This is a Part Time role Monday – Friday, 25 hours

Main Responsibilities:

  • Providing ad-hoc support to the whole team, including the MD and Ops Manager;
  • Ordering stationery and office equipment, maintaining the office and liaising with cleaners;
  • Managing building upkeep including utility readings, company licenses, vehicle maintenance, etc;
  • Assisting the sales team with VC demonstrations in front of clients;
  • Raising purchase orders, stock ordering, stock allocation and taking deliveries of goods;
  • Booking travel and accommodation;
  • Filing & archiving;
  • Opportunity to assist and get involved with any exciting ad-hoc projects;
  • Assisting with content creation for marketing material, app development and website updates;
  • Responsible for daily social media, ad-hoc email newsletters and outbound marketing content,
  • Drafting letters, binding quotes into booklets, making up marketing packs for the sales team;
  • Tracking client maintenance renewals and alerting the sales team of renewals;
  • Managing client service calls and faults and booking engineer visits;
  • First-hand customer support and first point of contact (reception duties);
  • Helping sales team to organise trials and demonstrations;
  • Managing the engineering team’s diaries;
  • Checking expenses, chasing overdue invoices (gaining knowledge of Sage) with the potential to take over the accounting side of the role with progression;
  • Completing forms and ad-hoc new vendor applications from customers/suppliers;
  • Updating the CRM database and scheduling meetings.

Successful candidates will have:

  • Several years of experience in a highly responsible administrative role;
  • Professional telephone manner;
  • Good working knowledge of Microsoft Office programs including Word and Excel;
  • Strong communication and presentation skills both written and verbal;

Reference: 34194945

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