Administrator / Secretary

Posted 24 October by Taylor James Resourcing
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Administrator / Secretary - Human Resources. To £28,000

This leading consultants and accountants have an excellent reputation combined with an extremely friendly and team oriented culture. Due to continued growth they are now looking for an enthusiastic and pro-active administrator to work alongside their London HR team, initially on a six month contract but with a genuine possibility of developing into a permanent position.

Duties :

Provide PA support to the HR Partner.

Organise the HR team diary, including scheduling team meetings, social events, etc.

Prepare and distribute documents/agendas/notes for meetings.

Process HR team expenses.

Take ownership of the HR team meetings; booking the meetings, preparing the agenda and following up by circulating action points.

Format HR documentation, such as Staff Handbook, notifications, etc.

Prepare and send out birthday cards monthly and good luck cards as appropriate.

Administer staff benefits, such as issuing eye care and BUPA vouchers.

Assist with the co-ordination of the Performance Review process across the Firm, including sending timely reminders for outstanding documents.

Deal with incoming/outgoing correspondence; post, internal mail and couriers.

Prepare standard correspondence letters, such as references.

Order stationery and business cards for the HR team.

Monitor and remind the team of important tasks and deadlines.

Respond to data requests, internal and external.

Prepare reports, presentations and correspondence for review by other HR team members.

Liaise with wider administration teams and 3rd party suppliers.

Save documents on the network according to the Firm's procedures, ensuring compliance with GDPR.

Ensure that all HR paper and electronic filing is up-to-date, carried out on a regular basis and is tidy and organised at all times.

Manage all aspects of L&D programmes and training courses ensuring:

Collate and upload learning records, evaluations and costs.

Book external courses

Work closely with the other HR team members to identify areas of development across the firm.

Assist with recruitment administration as and when required, such as interview scheduling, administering assessments, sending out interview paperwork, uploading feedback forms to the system.

Reference: 51496474

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