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Administrator - Payroll

Posted 11 April by Topps Tiles Ended

The Company

Topps Tiles PLC is Britain’s largest supplier of tiles, associated tools and accessories with over 370 stores throughout the UK. In the financial year ending 2015 we achieved record sales of £212m, like for like sales growth of 5.4% and profit before tax increased by 19.3%. We achieved our strategic goal of taking £1 in every £3 spent in the UK domestic tile market one year early and have delivered seven consecutive years of market share gains. Our strategy is to “out specialise the specialists” and we will do this by delivering an inspirational shopping experience to our customers, providing range authority and offering multi-channel convenience.

Administrator – Payroll

We have a great opportunity for an experienced Administrator to assist both the Payroll Manager and the Payroll Coordinator in the delivery of day to day payroll activities for the Company, ensuring all colleagues are paid correctly and that the payroll requirements of all internal and external stakeholders are met at all times.  This role will have the opportunity to review current administration processes and will play a pivotal role in implementing changes identified.

The Role

  • Handle and respond to discrepancies and queries relating to payroll from employees
  • Monitor phones & payroll inbox
  • Weekly / Monthly checking of employee details on payroll system including, but not limited to NI numbers, contract types and job titles
  • Weekly / Monthly checking of compliance with National Minimum Wage/National Living Wage
  • Implementing transfers between different locations & PAYE companies
  • Weekly checking / processing of store timesheet data and query resolution with stores and checking all store timesheets are inputted and completed within deadlines
  • Inputting head office timesheets and ensuring and checking all store timesheets are inputted and completed within deadlines
  • Process new starters, leavers and changes in line with company authorisation procedure
  • Process documentation for starters and leavers (p45’s & p46’s)
  • Complete forms for Department of Work and Pensions when required
  • Handle and respond to internal / external stakeholder queries
  • Utilise the payroll system to create new locations and job titles on payroll as required calculate accurate wages, including any bonuses, salary increases or overtime
  • Other ad hoc duties including but not limited to scanning, filing, record keeping, post etc.

The Person

Essential knowledge, skills and experience

  • Excellent planning, organisation, time keeping and communication skills
  • Strong attention to detail, numerate and analytical
  • Can do, proactive approach – used to identifying opportunities for improvement
  • Proven experience of managing a highly varied workload
  • Microsoft Excel and Word skills to an intermediate standard
  • Proactive and able to work on own initiative with minimum supervision
  • Discretion


  • Experience of working payroll systems
  • Payroll Administration experience
  • Knowledge of PAYE
  • Interest in Payroll & on-going legislative changes which affect payroll

Reference: 34454590

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