Administrator/Bookkeeper

Posted 30 March by Magpie Recruitment Easy Apply

Our client based in the construction industry in Greenford have an exciting opportunity for an Administrator/Bookkeeper to join their busy but friendly team.

Admin

  • Operate switchboard from 8.30am – 5pm; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on.
  • Report telephone equipment and line faults to the Office Manager
  • Train all new staff in the operation of the telephone system, as part of the New Staff Induction process.
  • Process and deliver internal and external correspondence daily in accordance with customer preference.
  • Update all changes on the inhouse system (SAGE).
  • Set up new supplier and customer accounts, update relevant record as and when necessary, providing a regular audit of data.
  • Handle all incoming and outgoing correspondence, scanning, filling, posting, copying.
  • Ensure that all PO’s are obtained within 30 days, shall need arise, escalating to Office Manager or Director.
  • Forwarding all relevant POD’s required by customers in timely manner.

Bookkeeping

  • Ensure that all received purchase invoices and receipt are signed off by relevant person before put on the system.
  • Processing of all purchase invoices through inhouse system.
  • Make sure that queries raised are resolved all credits processed timely, not to affect payment run.
  • Reconcile bank accounts using Sage software.
  • Preparation of a payment run.
  • Assisting external accounting service providers with data gathering for quarterly VAT returns, Management Accounts and Year End.
  • Execute Forex trades as requested by Director.

Marketing

  • Create weekly MailChip mail shot to our customers, as per Directors instruction on the content.
  • Manage company’s marketing efforts as instructed by Director or/and Office Manager.

General

  • Assist Office Manager and Director with daily tasks as necessary.
  • Provide support to other team members and contribute in other ways to the effective functioning of organisation, as required.
  • Contribute to team-wide communications and knowledge share, and participate in organisation-wide events and discussions on related topics/projects.
  • Ensuring that meeting attendees are offered drink of their choosing on arrival.
  • Ensure that the kitchens are well stocked with milk, sugar, tea and coffee.
  • Ensure all toilets are well stocked with toilet paper, hand towels, linen roller towels and hand soap. 

Reference: 34482630

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