The successful candidate will have the responsibility of providing administrative support so that colleagues are assisted to deliver services to the public, contributing to meeting team priorities and ensuring confidentiality and other controls are maintained.
1.Undertake administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, process incoming and outgoing mail.
2.Minute, produce and distribute accurate records of routine office meetings e.g. team, departmental, inter-agency meetings.
3.Produce correspondence and reports from written documents and other sources.
4.Accurately input data into computerised systems, databases and spreadsheets and process, retrieve and cleanse data as necessary.
5.Maintain all paper and electronic filing systems, including establishment of new files.
6.Undertake photocopying, scanning and fax transmissions, as requested.
7.Provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings.
8.Attend staff meetings, supervision and training as required, including participation in the annual performance appraisal review scheme.
This post requires knowledge of the critical tools and attributes of a successful office and how to provide an effective support service to busy colleagues. This includes:
*A good understanding of key administrative procedures including minute taking
*The ability to use Microsoft office packages to file, communicate and record effectively.
*Proficiency with computer systems, so that systems are learned promptly and used effectively.
*Knowledge of local services and systems developed over time, so that administrative services are responsive to local needs, and so that specialist administrative processes can be carried out effectively.
*Understanding of formatting for letter writing and good presentation of documents, to contribute to the team's reputation.
*Efficient and capable use of office equipment including photocopier, fax and phone.
*Understanding of equal opportunities underpinning all activities.
*Knowledge of corporate standards, policies and other requirements pertinent to the job, developed within a reasonable period, and used to inform and improve support to colleagues.
If you believe you would be well suited for the role, please apply or send your CV directly to me at
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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