Administrative Assistant

Are you looking to develop a career in Administration? We have registered an opportunity for an enthusiastic and outgoing Administration Assistant to work along-side a friendly team within an affluent organisation based in Summertown on an ongoing Temporary basis.
Job Title: Administration Assistant
Salary: £9.00 - £10.50
Contract:Ongoing temporary
Start Date: ASAP
Key responsibilities:
*Acting as liaison with staff and parents ensuring information is shared quickly and effectively
*Providing administrative/PA support for senior staff. This will include document preparation; photocopying; printing; information collection, coordination and distribution and report creating
*Co-ordinating Sixth Form trips - preparing trip information for trip leaders, making booking arrangements, liaising with parents when required
*Manage set up and arrangements for student events, for example: Parents Evenings, careers and further education events, start and end of term
*Managing stock of stationery and other consumables used in the day to day life of the Sixth Form
*Dealing with incoming and outgoing post, deliveries and couriers
*Overseeing staff and student common areas and meeting rooms, ensuring spaces are well kept and visitor friendly and notice boards are up to date
*Providing liaison with maintenance and IT staff
*Ensuring that current student records are accurately maintained and updated
*Working with Academic Co-ordinator to ensure subject, timetable information is correct
*Assisting with the monitoring and recording of student attendance. Following up absences and compiling absence reports as required
*Creating and updating records for Alumni including university destinations information
*Supporting in the setup and delivery of marketing events; open mornings, agent's events

Candidate Specification:
*Strong Administration skills
*Ability to work individually
*Ability to communicate with a wide variety of people such as colleague's and students/parents
*Strong organisational skills
*Computer literate

In return we offer:
*It is based within a warm, friendly and welcoming team environment
*You will have an excellent opportunity to expand your skillset and improve your experience
If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application. Please continue to visit the website for other opportunities.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

Required skills

  • PA
  • Administrator
  • school
  • post
  • coordination

Application questions

Do you have previous Administrative experience?
Do you have excellent organisational skills?
Are you highly motivated?
Are you available immediately?
Do you live within a 10 mile radius of Summertown?

Reference: 34828571

Bank or payment details should not be provided when applying for a job. is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job