Administrative Assistant

Are you looking to develop a career in Administration? We have registered an opportunity for an enthusiastic and outgoing Administrative Officer to join a friendly team within a reputable organisation based in Oxford on a Temporary basis.

Job Title: Administrative Officer
Location: Oxford
Salary: £9.00 per hour
Contract: Temporary

Key Responsibilities:

*Act as a first point of contact for the service, including general enquiries and reception
*Process and respond promptly to incoming communications
*Produce a range of documents including letters/emails and presentations to a good standard by the required deadline
*Collect, process and input data into filing systems and databases ensuring accuracy, confidentiality and security of data and compliance with statutory requirements
*Co-ordinate diary management to ensure information is accurate and up to date at all times
*Organise and minute meetings for individuals or groups ensuring that appointments are realistically planned with regard to timing and venue
*Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Operational Staff and Managers to ensure that relevant updates and reviews take place in a timely fashion
*Develop and maintain up to date information
*Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning)
*Process financial tasks within the team including e-procurement, receipting of goods
*Administer grants, payments and transactions (e.g. employee claim forms, travel warrants)
*Supporting the recruitment, induction, supervision and learning of others as required
*Attending and participating in meetings as required to support

Candidate Specification:

*A minimum of one-year administrative experience
*Front line service (visitor/telephone) experience
*Experience in using Microsoft Office applications including Word, Excel, Outlook and PowerPoint, to at least an Intermediate level
*Experience handling data and statistics
*Experience of inputting and retrieving data from ICT based record systems
*Proven ability to work effectively to deadlines
*Ability to communicate effectively by telephone, in writing, by e-mail and in person
*Methodical and organised approach to tasks, with an eye for detail

Required skills

  • customer service
  • administrator
  • data entry
  • database
  • inputting

Application questions

Do you have previous Customer Service experience?
Do you have previous Administrative experience?
Do you have excellent attention to detail?
Do you live within a 10 mile radius of Oxford?
Are you available immediately?

Reference: 34622492

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