Administrative Assistant

Posted 5 February by Ocado Head Office Featured

Reference: AA-2018

Salary: Competitive

Closing date: 28 Feb 2018

Hours: 40 hours per week

Contract type: Full-time

Location: Hatfield (Head Office)

Description

The main aim of the role is to provide administrative support to the Team Assistant, by acting as a point of contact for enquiries and assisting business issues relating to the needs of the Department / Team.

Role & Responsibilities

  • Raise Purchase Orders in order to book hire cars
  • Book hire cars in accordance with company policy
  • Raise any hire car invoice queries direct with the car hire company/employee for resolution
  • Contact hotels/suppliers for invoice not received & ensure these are processed in a timely manner
  • Book travel and accommodation
  • Allocate all monthly transactions spent on company credit card and code to correct cost centre / account code / project code
  • Assist with meeting room bookings and hospitality
  • Order stationery and business cards
  • Distribute post daily
  • Other general administrative and ad-hoc tasks
  • To assist and provide cover when the Team Assistant is on holiday

Skills, Experience and Qualifications

Minimum:

  • Strong IT skills are an essential - intermediate level MS Office; including Word, Excel and PowerPoint
  • Experience working with numbers and spreadsheets is essential
  • Previous experience in a team support / administration capacity within a fast paced business
  • Strong team player who is self-motivated and able to multi-task under pressure
  • Proven ability to prioritise, meet deadlines and make best use of limited resources
  • Flexible approach to working hours to support 24/7 business operation
  • Good understanding of the English language, both written and verbal
  • Ability to communicate confidently with individuals of all levels, including Senior Managers, Heads of Department and Directors

Reference: 34392748

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