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Administrative Assistant/Secretary

Posted 8 March by Pontoon Easy Apply Ended

Administrative Assistant/Secretary (Maternity Cover/Part time/12 Months)

  • The person will be sharing workload to support (Director of Telecommunications and Integrated Applications (D/TIA); this directory oversees 3 departments with circa 200 people
  • The work is a fast paced as this directory works closely with the telecommunication industry which is very competitive and changing very fast
  • Looking for partner in work and we likes to share knowledge & do not like to give orders or be bossy; we are looking for someone who is willing to listen, take instructions and then be able to execute tasks under his/her own initiative; hence after the initial training they can work as partners who trust each other
  • The person will have a full access to the director's email, and depending what needs to be done on a certain day distribution of tasks will be done, for example 1 person will be doing business travel bookings and the other one reviewing emails
  • They are looking for someone who is a fast-learner, someone who will be able to have a good overview of the director's agenda, missions, meetings and act fast when an adjustment needs to be made and also to be able to identify a possible problems (like overlap of meetings) etc.
  • We are not necessarily looking for someone with industry experience as according to her a good secretary is not defined by the place where she works but how she works
  • A mature person who knows how to act in a business professional manner when interacting with senior management
  • Completed education, could be also someone with a Bachelor as the person will be working and interacting with a Director and industry representatives
  • She would like to see candidates who have dedication and eagerness in what they do
  • The interviews will be planned somewhere between 9-12 of March; however she was a bit surprised that our deadline is for the 13th of March; there will be a test related to Microsoft Office package; for other software tools used training will be given
  • Ideally the candidates who are available asap as the person is leaving with the beginning of March

Reference: 34640420

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