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Administration Officer

Posted 7 March by Pertemps Scotland Easy Apply Ended
Our client, a highly respected Public Sector establishment, based in Glasgow City centre, require an Administrator on a temporary basis. The salary for the position is £10.61/hour, working Monday to Thursday 8.30am to 5.00pm and Friday 8.30am to 4.30pm.A minimum Basic Disclosure Scotland certificate issued within the last 12 months is a requirement of the role.Main purpose of role:To provide an efficient and comprehensive administration support to the department.Accountabilities/Responsibilities:
  • Provide high quality PA support
  • Diary Management for TRBO Director including dealing with confidential/sensitive matters
  • Review and follow up items in TRBO Director's inbox, ensuring that actions and e-mails are cascaded to relevant individuals.
  • Chase responses which are urgent and respond where appropriate
  • Effective daily diary management using electronic calendars and setting/managing appointments including preparing papers for meetings and a forward look of coming weeks to eliminate conflicts
  • Make and answer telephone calls, deal with enquiries received from a range of internal and external stakeholders
  • Filing - manually and electronic for the TRBO Director
  • Arrange travel, hospitality and car hire as required
  • Support Business Manager when necessary
  • Ad hoc duties as required
Key Skills and Requirements:
  • Relevant PA experience gained in a similar role
  • Educated to degree level or equivalent
  • Able to follow set procedures and exercise independent judgement in carrying out instructions
  • Excellent analytical skills.,
  • Fully experienced in using Microsoft Office
  • Excellent communication skills, both oral and written
  • Excellent organisational skills
  • Experienced with working with confidential information
  • Able to work flexibly and effectively under pressure to meet fluctuating deadlines
  • Able to work as part of a team and on own initiative

Reference: 34631809

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