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Administration Officer PART TIME

Posted 27 February by Office Angels Ended

Within this role you will be responsible for:

  • Organise and support providers for travel, communications, transport, catering, stationery, invoicing, archiving, post, couriers, internal and external guests, IT, telecoms, parking and general reception, office administration and housekeeping
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Assist HR with organising induction programs for new UK employees
  • Record office expenditure and manage the budget
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Subscription renewals and troubleshooting
  • Organise wider office functions (Christmas Party, Summer Party, and other events as and when required)
  • Ensure security, integrity and confidentiality of data
  • Establish and monitor procedures for record keeping
  • Set-up of all new IT Equipment, liaise with IT Contractor for all new IT requirements (including new starters), assign work station, carry out assessments, start-up stationery, assign extension number, issue access passes explain systems and procedures
  • Regional contact for Admin UK Team
  • Assist HR with reviewing and updating the company's policies as including the Health and Safety Policy and arrange checks accordingly:
  • Assist with Health and Safety audits, Risk Assessments, First Aid, Fire Warden Tasks, Emergency Procedures, PAT Testing

Experience required

  • Proven experience as an Office Administrator
  • Ability to pick up new technological advances quickly and support UK team when needed
  • IT proficient: MS word, Outlook, PowerPoint, Excel, Internet Explorer basic abilities

Behavioral Competencies:

  • Strong organisational and prioritising skills
  • Attention to detail and problem solving skills
  • Excellent interpersonal skills
  • Excellent communication and presentation skills
  • Self-motivated, driven and resilient
  • Ability to multi-task and remain calm under pressure
  • Discretion with confidential material

Hour of work = 20 hours per week Monday to Friday or Monday to Thursday

Our client is flexible regarding start and finish times

If this sounds like the ideal position for you then please apply today.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Required skills

  • Admin
  • Events
  • Outlook
  • Travel
  • Excel
  • Pharma

Reference: 34567568

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