Administration Assistant

Posted 14 May by Strictly...
Easy Apply

Administration Assistant / Admin Assistant:

Graduated from University, or College with some work experience under your belt and now looking to forge a long term career in the Legal industry? If so, we have the perfect opportunity for you! Global law firm based on top of London Liverpool St require a switched on Administration Assistant to support the busy Partners, Fee earners. The Admin Assistant role will play a key part in providing support for the firm and for the right person, the role could open up some amazing opportunities further down the line.

Administration Assistant / Admin Assistant:

The successful candidate will provide clerical support and assist staff across the various departments of the firm. You will be responsible for a wide variety of tasks. The successful candidate will interact regularly with secretaries, attorneys and paralegals so great interpersonal skills are a must!

Administration Assistant / Admin Assistant:

Responsibilities will include the following tasks:

  • Printing of emails and attachments
  • Small volume photocopying and scanning and delivery/collection of large volume document production, courier and repro jobs
  • Administration in association with payment for Fee Earners individual memberships of institutes and associations
  • Organising and maintaining up to date systems to ensure effective document management including closing files, archiving and ensuring all relevant documents are filed electronically and paper-based
  • Supporting Fee Earners with InterAction updating
  • Assisting Legal PAs with proactively downloading and printing reports on contacts ahead of meetings and pitches with the contact, populating InterAction mailing lists with contacts as directed by fee earners and editing/refining these lists as appropriate
  • Undertaking research using the internet and databases etc
  • Collate and index legal documentation
  • Maintaining a deal database (in conjunction with marketing), ensuring fee earners have logged their deal 'post-closing' in the database with relevant information

Administration Assistant / Admin Assistant:

Required skills and experience:

  • 6 months + administration experience
  • Ideally (although not essential) degree educated or a Secretary qualification
  • GCSE - Maths & English Grade C or above
  • Excellent communication skills and telephone manner, with the ability to work confidently and collaboratively across functions
  • A calm, with keen attention to detail; a multi-tasker who enjoys a fast-paced working environment
  • Excellent customer service skills with a positive can do attitude
  • Self-motivated, disciplined individual with excellent problem solving skills
  • Strong organisational skills with experience of managing end to end tasks that require multiple touch points
  • Strong technical skills with knowledge of Word, PowerPoint and Excel packages

Required skills

  • Administrator Assistant or Legal Administrator

Reference: 37965644

Bank or payment details should never be provided when applying for a job. For information on how to stay safe in your job search, visit SAFERjobs.

Report this job