Administration Assistant

Posted 8 January by Horwich Farrelly

This is a fantastic opportunity for someone to commence or expand their career within a fast-paced, rapidly growing law firm. We are looking for individuals keen to join one of the most progressive teams in our company and become part of the business area responsible for providing Legal Support. Your responsibilities will vary depending on business volumes, but will typically include a range of administrative functions, data entry, MI review, liaising with clients both internal and external, dealing with third parties via telephone and email and interacting with other teams across the wider Support department. This is a busy role, requiring a high level of accuracy and the ability to switch between tasks.

The basic purpose of the job and its primary objectives:

  • To provide file and general administration support to all departments of the firm ensuring all our service level agreements (SLA’s) and management information (MI) deadlines are met.

    Main responsibilities:

  • To undertake all administration duties as requested and be prepared to use a high degree of self-management and initiative.

  • To be flexible and be able to adapt to any given business need that could include the following, and any other duties as required:-

  • Opening new files

  • Closing and archiving files

  • General file administration

  • Running MI updates and reports

  • Liaising with clients, courts and third parties by telephone and email

  • Managing inboxes and calendars

  • Printing and scanning

  • Document production

  • Billing preparation

  • Ad-hoc admin support

  • To provide support to Fee Earners as and when required.

  • To use all office equipment efficiently & competently.

  • To ensure the confidentiality of all the firm’s and client’s documentation and information in compliance with all DPA requirements.

Key skills:

Team-orientated

Conscientious

Adaptable

Dependable

Motivated

Other responsibilities:

In addition the job holder is required to perform other responsibilities assigned by the management as and when requested which is not exhaustive and may include working in other operational support teams.

Reference: 33741659

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