Administration Assistant (Modern Apprenticeship)
Small but, we believe, perfectly formed, Be Personnel, based in Alness, is now in its second decade of trading and has grown to be one of Scotland’s most successful and innovative recruitment businesses.
An opportunity has now become available within our fast paced office team to recruit an Administration Assistant on a Modern Apprenticeship.
The Administration Assistant will receive training while supporting the business with a range of administrative tasks, gaining valuable experience that will support development towards a successful career.
What might a typical day in this job look like?
Meeting and Greeting visitors to the office
Being the first point of contact over the telephone and diverting calls as appropriate
Registering new candidates to support the recruitment team
Ensuring the reception area and meeting rooms are maintained to a professional level of appearance at all times
Coordinating new starter paperwork and ensuring return of documentation
Supporting with processing payroll and finance tasks
Coordinating incoming and outgoing mail
Maintaining the office supplies store
Writing adverts and posting to relevant job boards to attract candidates
Updating window displays
Maintaining the in-house database
Typing letters and completing ad hoc reporting requirements
Photocopying and general filing
Any other tasks to support the business needs
What will I learn?
The Administration Assistant will undertake and achieve an SVQ Level 2 / SVQ Level 3 in Business Administration, with the option to move on to complete SVQ Level 4.
Supportive training will be provided by the team and the Administration Assistant will receive time to work on their qualification.
Upon completion of your Apprenticeship, you may be given the opportunity to continue in your role or progress in to an alternative role within the company.
What qualification or qualities are required?
· An administrative qualification gained throughout schooling or alternatively some office based experience
· Strong communication skills, both written and verbal
· Excellent organisational skills and ability to prioritise
· A pro-active and enthusiastic manner
· Computer literacy and competency in using MS Office packages including Word and Excel
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