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Administration Assistant - Busy office - start ASAP!

Posted 5 March by Optimus Search Easy Apply Ended

Are you looking for a new opportunity, to build your administrative experience in a busy recruitment office? We're looking for a new Admin Assistant to work in our office on Great Portland Street (near Soho)!

Your role will be to work alongside our current Administration Assistant to ensure the smooth-running of the office on a day-to-day basis.

This is a really varied role, with duties including:

- Setting up new users, including moving computers and screens, handling employment paperwork and making sure that everything is ready on their first day.

- Managing our holiday and sickness calendar.

- Keeping the office (including kitchen) tidy at all times, ordering supplies and picking up milk. Quarterly spring cleans!

- Answering the telephone, screening and transferring calls.

- Data cleansing! We have a huge database and information always needs to be corrected and updated. There will potentially be some reporting too.

- Managing our meeting room calendar. Helping to organise meetings, team events and parties!

- Managing our contracts and other important client documents.

- Assisting our Marketing Manager and Finance Manager with any queries. Assist our consultants with printing, scanning and laminating.

- General office admin - sometimes this might include setting up a new job board, or speaking to our landlords or IT service providers.

About you:

- You'll need to be VERY organised, used to working on more than one task at once. It's not essential that you have office-based experience, but you should be able to show that you can organise your own time.

- You're a fast-learner and can pick up processes and systems quickly.

- You've used Office packages before and although you might not be an Excel expert, you can use Word and Outlook with ease.

- Good at solving problems!

- Thick-skinned, easy to get along with and have a good sense of humour.

If you're interested, please send your CV across. If we think you're a suitable match, we'll be in touch soon!

Reference: 33866838

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