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Admin Assistant

Posted 30 April by Birmingham Commercial Easy Apply Ended
Pertemps are working with a client to find an Administration Assistant.To provide administrative and general office support to the patent and trademark renewals team ensuring paper flows are up to date and in order; undertaking basic checks, issuing standard correspondence, creating general reports, updating systems and filing.

Responsibilities of Admin Assistant:
  • Check OHIM inbox daily for correspondence and save to relevant workspace; certificates and cancellation notices sort ready for Renewals clerk.
  • Issue patent and trademark reminders by post or email as appropriate (1st, 2nd & Final.)
  • 1st Check of foreign agent reminders.
  • Sort agent acknowledgments and match to back sheets daily.
  • Match client instructions and abandons to back sheets daily.
  • Download renewal certificates from Envoy and match against Progressor database reports weekly.
  • Send EP, GB and OHIM certs to clients.
  • Chase foreign trademark and patent certs where outstanding for longer than 6 months and update on Progressor database.
  • Log weekly batch of agent debit notes and match with internal invoice.
  • Assist with processing renewal instructions, producing formal acknowledgement letter and invoice.
  • Match rule 39s and 41s to the back sheets weekly, create and issue draft relevant letter for Renewals Clerk.

  • Feedback from administrators, managers.
  • Quality and accuracy of typing, filing and general work produced for administrators, manager, partners/ fee earners.
  • Performance against individual objectives.
  • Progress against training plans.

Skills & Experience:
  • Some previous office experience
  • Numerate
  • Literate
  • Basic IT skills, ability to operate a fax, photocopier and shredder.
  • Methodical with a good attention to detail
  • Flexible approach to work
  • Able to organise and prioritise own work load and be proactive with identifying work that needs to be done
Working hours are 9.00- 17.15

Reference: 35028875

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