ADMIN ASSISTANT

Posted 8 June by J.H.Wiggins Ltd Easy Apply

Established cargo supervision company with modern offices close to Ingatestone Station specialising in ascertaining weight and quality of shipments of Cocoa, Coffee and Sugar.

Administrative experience required, with a high standard of education. Experience in shipping/logistics and/or accounting is desirable but not essential.

Enthusiastic, hard working and able to work as part of the team.

A working knowledge of Microsoft Dynamics GP, Sharepoint and/or Citrix would also be an advantage.

Strong understanding of Excel is essential.

Main Job Tasks and Responsibilities

General office and administrative duties

  • Manage and process Purchase and Sales orders and Invoices
  • Ownership of job orders from point of order to delivery
  • Maintain electronic and hard copy systems
  • Navigate systems to provide accurate up to date information relating to customer orders and accounts
  • Manage relationships with customers
  • Assisting accountant where necessary with all aspects of accounting
  • Create documents including correspondence, reports, recaps, invoices, memos and emails
  • Schedule and coordinate travel arrangements for managers or field supervisors

Education and Experience

  • Good standard of education, preferred A level or Degree
  • Experience in shipping and/or logistics would be an advantage
  • Computer skills and knowledge of Microsoft Office, particularly Word, Excel, Outlook
  • A knowledge of Microsoft Dynamics GP, Sharepoint and Citrix would be an advantage
  • Operation of standard office equipment
  • Knowledge of clerical, accounting and administrative procedures and systems.

Key Competencies

  • Communication skills - written and verbal
  • Planning, prioritizing and organizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service skills
  • Teamwork
  • Good timekeeping

Salary and Career progression

  • 20,000 pa to 26,000 pa, flexible and dependant on experience and skills
  • 6-month probation period
  • Career progression within the organisation for the right candidate

Required skills

  • Logistics
  • Microsoft Dynamics
  • SharePoint
  • Great Plain
  • Excel

Reference: 34687237

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