This job has ended. Find similar jobs.


Posted 4 April by Reed Easy Apply Featured Ended
REED Business Support is working together with a very well established Taunton based company, to recruit a full time Admin Assistant on a temporary basis (3 Months initially, potential to extend into Summer).

To provide a professional Business Support service as required by the Line Manager, including advice, guidance and appropriate support to clients, managers and professionals.

Job Accountabilities & Responsibilities:
The individual assignment of the job may relate to all or any of the Key Accountabilities below:
• Provides general administrative support to the team / centre / group as required including:
• Opening, sorting, recording, distribution of post, operating franking machine where appropriate; Photocopying, arranging duplicates / printing and sending faxes;
• Maintain meeting room booking system, arrange meetings (including equipment needs) and car parking.
• Provides a word processing / audio service including letters, reports etc. and note taking responsibilities.
• Prepares material for presentation / circulation as directed.
• Undertakes or assists in the collation of information and prepares graphical representation and mapping for inclusion in reports and correspondence.
• Prepares and issues replies to routine correspondence including license applications.
• Updates and maintains a variety of computerised record systems (including financial systems) to input, extract and amend information.
• Deals with general queries and produces reports as necessary and may extract statistics for use by officers in making statutory returns and providing basic management / financial information
• Acts as the first point of contact and information provision for clients, suppliers and staff.
• May provide a reception service for visitors and ensure enquiries are dealt with promptly and efficiently, taking messages, ensuring appropriate visitor procedures are followed.
• Prepare and process orders for stationery / goods / services through approved systems, receive and check delivery notes, invoices and accounts.
• Processes invoices for payment after certification by a senior officer. Raises invoices as directed.
• Ensures regular IT and equipment tasks and housekeeping tasks are completed. This can include the booking in and out of IT equipment.
• Responsible for the operation of team / group / centre filing and archiving, bring forward systems (paper and electronic). This may include monitoring, responding and updating files on Premises / Health & Safety matters, maintaining asset tags and recording / reporting equipment fails.
• Maintain / administer records for petty cash or other local financial processes

Qualifications, Skills & Abilities:
• Appropriate Education/Qualifications – NVQ Level 2 standard or equivalent / 5 GCSEs including Maths and English at C or above.
• Understanding of an office environment.
• Knowledge and experience in the use of IT systems such as spreadsheets, Word Processing / administrative and databases.
• An ability to identify problems, take appropriate action or seek advice.

If this particular role is of interest to you, please click ‘Apply Now’ below, or email

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34569419

Bank or payment details should not be provided when applying for a job. is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job