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Admin Administrator

Posted 31 January by Grant Thornton Featured Ended

This role, reporting to the Purchase Ledger Supervisor, will potentially cover administration aspects of purchase ledger and/or expenses ledger department assist the purchase ledger team.

Job Description:


  • managing the distribution of purchase ledger post
  • manage the department's email inboxes and distribute the emails to the relevant purchase ledger assistant
  • assist with obtaining VAT receipts and invoices from suppliers
  • Assist with scanning of supplier invoices
  • contact suppliers where invoices are not being sent to the correct address
  • filing of posted invoices
  • collating authorised employee expenses
  • ensure the integrity of purchase ledger system
  • ensure all internal controls are adhered to
  • undertake ad-hoc projects as the need arises

· reads about what is happening in the news and business world to understand what is influencing the firm

· acts as an "ambassador" of the firm, working in line with the firm's CLEARR values

  • understands the firm's strategy


  • managing internal and external queries

· ensures an excellent standard of support is provided to internal/ external clients and the team

· recognises and safeguards all confidential matters and issues

  • actively lives the firm's values and behaviours


  • follow up any unauthorised invoices with the appropriate employee

· identifies and actions opportunities for personal and professional development

· responsibility for ensuring own appraisal and job review forms are completed on time, and that a personal training plan is in place

· required to communicate concerns upwards in a timely fashion and communicate with other departments and agents etc

  • keeps up to date technically in order to carry out role e.g. attend internal training events including courses

Operations and results

· completes work set by and meets time deadlines accordingly

· deals with ad-hoc requests with minimal disruption to their work

· adheres to the procedures, best practice and templates relevant to the role

Person Specification


GCSE, or equivalent, English and Maths


Previous experience in a similar role desired but not essential

Proficient in Microsoft Excel

Good teamwork skills

Ability to work on own initiative where required

Good organisational skills

Good communication skills

Proficient in Microsoft Word

Reference: 34363024

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