Accounts Payable Payments Assistant

Posted 6 February by Reed Accountancy Ending soon
Accounts Payable Payments Assistant
Swindon, SN2
3 Months Contract - possible permanent opportunity
Salary up to £20,570 per annum
Immediate start


Reed Accountancy Swindon is currently recruiting for this Accounts Payable Assistant role on behalf of our client who is a highly-reputable company in a desirable location within Central Swindon. This role is for a 3 Month Contract starting immediately for the right candidate. There is huge potential for this role to go permanent for the right candidate.

Reporting into the Accounts Payable Assistant Manager you'll play an integral part of the finance team working on a wide variety of accounting responsibilities. Therefore possessing good communication skills, attention to detail and the ability to accurately process high volumes of transactions is pivotal in this role.

Overall Job Purpose

To accurately control check & process a high volume of purchasing & payment transactions to enable Historic England and its clients to pay Suppliers, Grant Recipients & Staff Expenses in accordance with agreed timescales. Through effective communication, take ownership of the root cause of queries by supporting and engaging with stakeholders and clients to identify and implement solutions Provide support to our internal customers & external clients on process and systems.

Main Duties & Responsibilities

> To raise purchase orders and process goods received notes onto the purchase order System & action purchase order forced completion requests
> To accurately process supplier invoices, grants, payment requests and associated transactions
> To control check the validity of expenses claims, approve them for payment, and ensure employees have used their VISA cards in line with company policy
> To progress all queries with internal and external customers via email/workflow/phone and within set SLAs
> To ensure BACS rejects, cancelled & un-cleared cheques are properly dealt with
> To effectively prioritise and manage a query queue/work list
> To take ownership of the root cause of queries by supporting and engaging with stakeholders to identify and implement solutions
> To administer the ProMaster system in line with current processes
> To provide help desk support to users of ProMaster
> To give advice to users of the Invoice Approval & ProMaster systems
> To provide administrative support to the Team as required including opening and date stamping and sorting all incoming mail

The ideal candidate will possess the following experience and qualities;

> Experience of working in a shared service environment
> Experience of working in a high volume Centralised Financial
   environment, working with computerised multi user finance
   systems and operating to tight deadlines
> Flexible team player and be able to move from one task to
   another at short notice
> Deadline orientated
> Good oral and written communication skills
> Excellent Customer Service Skills
> Ability to accurately process a high volume of transactions
> Computer literate (Excel & Word or similar)

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34154147

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