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Accounts Payable Executive

Posted 5 February by Mark James Search Limited Easy Apply Ended

Our client, an executive hospitality business in Newbury, are currently recruiting for an Accounts Payable Executive to join the team. You will be responsible for planning, directing, co-ordinating, and ensuring that landlords and suppliers are managed and communicated with efficiently and effectively in relation to payments to them.


  • Monitoring and managing the purchase order process.
  • Receiving and logging of purchase invoices within relevant information and finance systems and allocation against associated purchase orders.
  • Preparing and distributing periodic creditors analysis.
  • Monitoring aged creditors on finance system and proactively liaise with suppliers regarding payment according to their payment terms.
  • Ensuring supplier statements of account are reconciled on an agreed basis to maintain accurate supplier account records.
  • Developing strong working relationships with the accounts receivable function within each of our suppliers.
  • Timely intervention and reporting of problematic accounts to senior management to ensure swift resolution of outstanding issues.
  • Pro-actively managing the relationship with landlords and letting agents, from a rental payment perspective, ensuring relevant emails are sent when required and within agreed timescales as per the landlord communication process.
  • Daily monitoring and reconciliation of all funds paid out from company bank accounts.
  • Managing, authorising and allocating petty cash funds.
  • Reconciling month end petty cash receipts and remaining funds.
  • Creditor reporting on overall and individual suppliers/landlords based upon agreed timescales and parameters to allow efficient actions to be taken.
  • producing reports using relevant management information systems, both within agreed timescales and on an ad-hoc basis.
  • Monitoring and reviewing the flow of information between the accounts payable and finance functions to other areas of the business, including external stakeholders where necessary
  • Be available to assist Head of Finance in all areas of accounts payable and carry out ad-hoc duties as required by the business


  • 3 years Accounts payable and financial reporting experience
  • Intermediate Excel Skills
  • Knowledge of Sage financial systems preferred but not essential
  • Commercially orientated
  • Attention to detail and accuracy
  • Self-Motivated
  • Excellent verbal and written communication skills with the ability to communicate with a wide spectrum of clients, customers and guests
  • Ability to explain financial information to non-financial employees
  • Organised and methodical with ability to work to tight deadlines

This is a full-time position, on a long-term temporary contract.

Working hours are Monday - Friday 8:30pm - 5:30pm.

Please apply online to be considered.

Reference: 34395141

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