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Accounts Payable Assistant

Posted 23 February by McGregor Boyall Associates Limited Easy Apply Ended

Our client is a leading Pensions company who pride themselves on being the fastest growing pensions company in the UK.

The Procurement and Finance Directorate is split into the following areas: Procurement and payables, Management and Financial Accounts.

The Commercial Procurement team are responsible for:

  • Full Procurement and Contract Management
  • Maintaining the purchase ledger, processing payments for £20m of budgeted expenditure
  • Maintenance and improvement the Bravo contract management and WAP Purchase to Pay system
  • Treasury management and payroll payments

The team comprises of the Head of Commercial Proceurement and 5 Assistants who are responsible for the efficient and accurate delivery of Purchase to Pay services to the organisation.

Accountability

The team will:

  • Ensure effective, efficient and accurate financial and administrative operations
  • Ensure invoices received for payment are logged, approved and checked for accuracy and compliancy.
  • Facilitate payment of invoices in a timely manner.
  • Company Credit card analysis
  • Ensure all documentation is made available to key personnel and audit when required.

Deliverables

You will:

Verify that invoices comply with financial policies and procedures.

  • Ensure invoices received are entered into the Sage payment system on the same day of receipt.
  • Ensure correct and approved invoices have followed the 3 way match process.
  • Manage the weekly BACS run and ad hoc Faster Payments, International Payments and Book Transfers as required.
  • Respond to queries and requests from internal and external clients within 2 working days of receipt.
  • Monthly Balance sheet reconciliations
  • Perform monthly supplier account reconciliation .
  • Support the business relating to the Purchase to Pay process.
  • Provide continuous improvement to procedures as suit the business requirement.
  • Ensure all documentation is handled securely and confidentially.
  • Ad hoc duties as required.
Experience and technical skills

The employee will be able to demonstrate the following experience and technical skills:

  • Working knowledge in a Transactional Finance Team
  • Team-oriented
  • Strong sense of accountability
  • Strong organisational and time management skills
  • Well developed analytical and problem solving skill
  • Ability to maintain a high level of accuracy in preparing & entering payment information
  • Ability to communicate effectively, both oral and written, with colleagues, suppliers and stakeholders
  • Ability to identify and implement good practice in the workplace
  • Good working knowledge of audit requirements and specifications

Reference: 34544554

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