Accounts Payable Assistant - £16.35ph plus Hol Pay - Central London

Posted 13 December 2019 by Gray & Associates Recruitment Services

Accounts Payable Assistant - £16.35ph plus Hol Pay - Central London

Start 6th January 2019 for Six weeks initially

Are you an experienced Accounts Payable Assistant, with experience of Agresso software? If so, we want to hear from you!

GENERAL RESPONSIBILITIES
  • Support the processing of weekly BACS and cheque runs
  • Ensure that all required invoices have been entered correctly and authorized by appropriate budget holders
  • Ensure that all transactions posted are compliant with appropriate tax law
  • Ensure that all new Supplier accounts have been set up correctly with correct payment terms and details
  • Verify any amendments to bank details held in order to protect against fraud
  • Process any correcting journals and adjustments required
  • Prepare payment run proposals and confirmations
  • Prepare and send out appropriate remittance advices
  • Ensure that transactions are ascribed to the correct budgetary account codes
  • Liaise closely with Payroll in the production of salary cheques and other staff related payments such as season ticket loans, pension payments, severance pay etc
  • Liaise with staff regarding queries (eg correct procedures, charge codes, Agresso procedure etc)
  • Liaise with suppliers, querying invoices, requesting credit notes, reconciling accounts, investigating anomalies and ensuring the continued supply of goods and services to the School
  • Maintain up to date and appropriate records to satisfy audit and legal requirements
  • Answer queries from auditors
  • Maintain all relevant Accounts payable filing (eg all transactions, BACS and cheque reports, amendment records, invoices and payment requests etc)
  • Liaise with Research Office staff and management Accounts staff with regard closed or parked codes
  • Provide administrative support to the Assistant Financial Accountant
  • Assist in maintaining a high level of service to all areas of the School, ensuring that all areas of the Accounts Payable function operate to the highest possible standard at all times
SPECIFIC RESPONSIBILITIES TO THIS ROLE
  • The checking and processing of order related invoices
  • Closely liaising with the Procurement team on matters of VAT, Goods receipting, currency etc
  • Preparation of the weekly cheque run and processing of ad-hoc manual cheque payments
  • Specifically providing cover for the preparation of BACS runs
  • The archiving of all Accounts Payable Records
  • To be responsible for a section of UK Supplier accounts

PERSON SPECIFICATION

  • Working in Accounts payable and using a computerized Accounts system (eg Agresso) (Essential)
  • Dealing promptly and efficiently with Accounts payable queries from staff and Suppliers
  • Working within a University or Public Sector environment
  • Managing confidential information and ensuring information security protocols are adhered to
  • The administrative and clerical demands of running Accounts Payable services to deadlines
  • Dealing with a high volume of work whilst maintaining high levels of speed and accuracy
  • Procurement processes and procedures
  • Double entry book-keeping
  • Accounts Payable services and associated legislative compliance, audit requirements etc
  • Financial services administration, budgeting and planning
  • Experience of working within Higher Education
  • Excellent office computing skills with proven experience of spreadsheets, databases and word-processing
  • The ability to work quickly and independently, using initiative
  • The ability to work as part of a team
  • The ability to prioritise workload and work to tight weekly, monthly and yearly deadlines
  • Financial administration skills with high accuracy and attention to detail
  • A strong customer focus - demonstrating a thorough understanding of customer needs

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Required skills

  • Accounts Payable
  • BACS
  • Invoicing
  • Reconciling
  • Agresso

Application question

Do you have Agresso experience?

Reference: 39506808

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