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Accounts Payable Administrator / Purchase Ledger Assistant

Posted 9 April by ICE Ended


This is an exciting new opportunity to join a rapidly expanding engineering and services business on the South Coast. The business has grown to annual turnover in excess of £24m through organic sales contract wins as well as the recent acquisition of three competitors during the last 12 months. With projected turnover growth for 2018, the organisation is building a solid platform for further growth by strengthening its junior management team and its Business Support functions. With this in mind, the Finance Team is now recruiting for an Accounts Payable Administrator.

The Role

As our new Accounts Payable Administrator, you will work with our Finance Team to support our growing business, supporting on all aspects of stock / parts invoice processing, supplier statement reconciling, supplier communications, payment runs and reporting.

Detailed Tasks and Responsibilities Include:

·Matching supplier invoices to internal POs and GRNs

·Posting invoices onto Sage accounts system and SSL operations system

·Liaising with suppliers to request monthly statements to reconcile and ensure all invoices processed

·Query any invoices that do not match internal records and escalate issues

·Drive month end processing for accounts cut off

·Manage supplier information in Sage for payment terms, bank details etc

·Prepare weekly payment run for all due supplier payments and update cash forecast for future weeks planned payments

·Post weekly payments and allocate to Sage ledger accounts to reconcile for allocated payments


The ideal candidate would have experience, qualities and qualifications as follows:

·Accounts payable experience essential particularly experience of processing stock and parts invoices

·Experience of Sage desirable

·Self motivated, pro active and approachable

·Ability to communicate, respond to and successfully resolve queries from all users across the business, internally and externally

·Strong written and verbal communication skills

·Keen attention to detail and accuracy

·Ability to multi task and learn quickly

·Ability to adapt well in a demanding environment


For the right candidate the offer is as follows:

·Full time permanent position based in Southampton

·Free parking on site


Required skills

  • Accounts Payable
  • Invoice Verification
  • Purchase Ledger
  • Invoice Processing

Reference: 34858094

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