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Accounts Payable Administrator - Part-time

Posted 4 January by YourRecruit Ltd Ended

Skills: Accounts payable, sage accounts, sage payments, accounts admin, petty cash, expenses, bank payments, accounts assistant, purchase orders, excel, BACS payments

Hours: 20 hours per week - flexible, to be discussed

This is an exciting and rare opportunity to work for a professional, family run company near to public transport in Kenley. Our client offers 24-hour Residential Care in small Children’s Homes, registered and inspected by Ofsted, for young people aged 12 to 18. The successful candidate will be subject to an enhanced DBS check.

What will your working week be like?

To work alongside the Finance manager with the management of Accounts Payable in accordance with company policies - you will be responsible for processing accounts payable transactions, bank payments, mileage expenses, credit card and petty cash as well as assisting with the preparation of monthly accounts.

  • Maintain and develop the use of Sage Accounts & Sage Payments
  • Ensure that all purchase orders received are prepared correctly according to the appropriate levels of authorisation
  • Receive invoices from suppliers, match to signed and approved delivery notes and purchase orders
  • Record daily Supplier invoices in Folio file; in excel
  • Carry out detail checks on Utility & maintenance invoices. Investigate high usage with utility companies and/or with Home Managers, fully and maintain notes on the invoice
  • Send out invoices for authorisation within HO
  • Maintain Supplier records in Sage
  • Enter approved invoices & credit notes in Sage with correct nominal codes and VAT tax codes
  • Raise accruals and prepayments Journals
  • Enter invoices on the cash flow statement in excel
  • Assist in processing weekly BACs and Sage Payments runs
  • Enter BACs payments, Direct Debits, Standing Orders Cheques, staff expenses in Sage
  • Process and maintain records for weekly Petty Cash
  • Processing credit card receipts and reconciling company credit cards
  • Follow up queries with debtors and report any unresolved issues to Finance Manager
  • Assist with the preparation of VAT, Monthly Management Accounts and other financial returns
  • Administration and housekeeping of Accounts email

Who will this role suit?

  • Bookkeeping experience
  • Self-discipline, able to plan and prioritise your work to meet deadlines and service standards
  • Good team working skills with the ability to multi-task
  • The ability to work to weekly/monthly deadlines
  • Identify any areas for improvement and actively drive any agreed process
  • Proactive approach to solving problems and able to minimise errors
  • Ability to work under pressure with strong attention to detail
  • Excellent numeracy/literacy/analytical skills
  • An aptitude for IT - knowledge of MS Office Package
  • Creative, independent with good problem-solving skills
  • Strong analytical, interpersonal, communication and writing skills
  • Demonstrated integrity within a professional environment
  • Ability to work as part of a team

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation

Required skills

  • Accounts payable
  • accounts assistant
  • sage accounts
  • accounts admin
  • sage payments

Reference: 34134689

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