Salary: 12 per hour
Contract: Temporary - (4-8 weeks)
Hours: Full-time (36 hrs)
Location: Millbank, London
We are currently recruiting on behalf of one of London's largest and most well known gallery's.
Main Activities/ Responsibilities
All aspects of purchase ledger from setting up suppliers, scanning invoices, certifying for
payment and posting to the ledger using image matching processing for UK and Foreign
Reconciliation of supplier accounts to statements identifying outstanding items.
Liaise with suppliers and departments about overdue payments to bring these matters to a
Review, monitor and check all submitted documents to ensure that payments are made in
accordance with Inland Revenue requirements.
Raise manual cheques and CHAPS as required.
Issue petty cash for all Tate sites, including staff advances and returns and maintaining the
electronic petty cash book.
Administrate the procurement card process, dealing with enquiries for circa 160 users,
updating the journal input file and reconciling on a monthly basis.
Administrate the employee expenses payments dealing with approximately 50 returns a
week, scanning and posting to the accounting system.
Set up cheque or BACS payment runs ensuring appropriate paperwork supports all
Process journals as necessary including intercompany purchasing from Tate Catering and
All aspects of sales ledger from raising invoices, banking cash and cheques, posting receipts
and dealing with enquiries from external and internal customers.
Processing of daily income transactions for the Membership and Ticketing (MTS) of Tate
Processing of daily income transactions for the Development department updating their
Raiser's Edge database as required.
Month end responsibilities to include journals and control account reconciliations for
Process daily bank transactions into the ledgers to ensure records are up to date.
Raise paperwork for bank transfers and ensure that these are signed.
Maintain bank statement filing and liaise with banks as necessary on day to day matters.
Attend the bank as required for replenishment of petty cash or advances.
Offer a high level of customer service to resolve enquiries from customers, suppliers and
Administer the electronic invoicing system including answering queries from staff, training
new users and ensuring paper and electronic records are kept up to date.
Check the Accounts email inbox and respond to emails in a timely manner, including
processing any invoices received electronically.
A proven commitment to delivering the highest level of customer service using a variety
of communication channels.
Exceptional organisation skills with high level of efficiency whilst under pressure to meet
Previous experience of working in an administrative support role.
Clear and concise written communication skills including the ability to draft own
Excellent interpersonal, verbal and written communication skills. Able to communicate
confidently with a broad range of people and develop effective working relationships with
Good numerical ability and attention to detail.
High degree of computer literacy - knowledge of Windows based applications, able to use
word-processing, database, spreadsheet, Internet and email applications.
Ability to maintain a high level of accuracy and motivation when carrying out routine tasks.
A mutually supportive and collaborative team working style.
Interest in and commitment to the work of Tate.
An interest and commitment to a Finance career.
Previous experience of accounts processing and computer system Unit4 (formerly known
Basic VAT knowledge.
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.Report this job