Accounts Assistant

Posted 24 January by Adecco UK Limited
Job Title: Accounts Assistant
Salary: 12 per hour
Department: Finance
Contract: Temporary - (4-8 weeks)
Hours: Full-time (36 hrs)
Location: Millbank, London

We are currently recruiting on behalf of one of London's largest and most well known gallery's.

Main Activities/ Responsibilities

Accounts Payable
 All aspects of purchase ledger from setting up suppliers, scanning invoices, certifying for
payment and posting to the ledger using image matching processing for UK and Foreign
suppliers.
 Reconciliation of supplier accounts to statements identifying outstanding items.
 Liaise with suppliers and departments about overdue payments to bring these matters to a
swift conclusion.
 Review, monitor and check all submitted documents to ensure that payments are made in
accordance with Inland Revenue requirements.
 Raise manual cheques and CHAPS as required.
 Issue petty cash for all Tate sites, including staff advances and returns and maintaining the
electronic petty cash book.
 Administrate the procurement card process, dealing with enquiries for circa 160 users,
updating the journal input file and reconciling on a monthly basis.
 Administrate the employee expenses payments dealing with approximately 50 returns a
week, scanning and posting to the accounting system.
 Set up cheque or BACS payment runs ensuring appropriate paperwork supports all
transactions.
 Process journals as necessary including intercompany purchasing from Tate Catering and
Tate Enterprises.
Accounts Receivable
 All aspects of sales ledger from raising invoices, banking cash and cheques, posting receipts
and dealing with enquiries from external and internal customers.
 Processing of daily income transactions for the Membership and Ticketing (MTS) of Tate
operations.
 Processing of daily income transactions for the Development department updating their
Raiser's Edge database as required.
 Month end responsibilities to include journals and control account reconciliations for
income.
Bank
 Process daily bank transactions into the ledgers to ensure records are up to date.
 Raise paperwork for bank transfers and ensure that these are signed.
 Maintain bank statement filing and liaise with banks as necessary on day to day matters.
 Attend the bank as required for replenishment of petty cash or advances.
General
 Offer a high level of customer service to resolve enquiries from customers, suppliers and
internal staff.
 Administer the electronic invoicing system including answering queries from staff, training
new users and ensuring paper and electronic records are kept up to date.
 Check the Accounts email inbox and respond to emails in a timely manner, including
processing any invoices received electronically.
Person Specification
Essential
 A proven commitment to delivering the highest level of customer service using a variety
of communication channels.
 Exceptional organisation skills with high level of efficiency whilst under pressure to meet
deadlines.
 Previous experience of working in an administrative support role.
 Clear and concise written communication skills including the ability to draft own
correspondence.
 Excellent interpersonal, verbal and written communication skills. Able to communicate
confidently with a broad range of people and develop effective working relationships with
senior managers.
 Good numerical ability and attention to detail.
 High degree of computer literacy - knowledge of Windows based applications, able to use
word-processing, database, spreadsheet, Internet and email applications.
 Ability to maintain a high level of accuracy and motivation when carrying out routine tasks.
 A mutually supportive and collaborative team working style.
 Interest in and commitment to the work of Tate.
 An interest and commitment to a Finance career.
Desirable
 Previous experience of accounts processing and computer system Unit4 (formerly known
as Agresso).
 Basic VAT knowledge.

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Reference: 34311169

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