This job has ended. Find similar jobs.

Accounts Administrator

Posted 30 March by Magpie Recruitment Easy Apply Ended

Our client based in the construction industry in Greenford have an exciting opportunity for an Administrator/Bookkeeper to join their busy but friendly team.

Admin

  • Operate switchboard from 8.30am – 5pm; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on.
  • Report telephone equipment and line faults to the Office Manager
  • Train all new staff in the operation of the telephone system, as part of the New Staff Induction process.
  • Process and deliver internal and external correspondence daily in accordance with customer preference.
  • Update all changes on the inhouse system (SAGE).
  • Set up new supplier and customer accounts, update relevant record as and when necessary, providing a regular audit of data.
  • Handle all incoming and outgoing correspondence, scanning, filling, posting, copying.
  • Ensure that all PO’s are obtained within 30 days, shall need arise, escalating to Office Manager or Director.
  • Forwarding all relevant POD’s required by customers in timely manner.

Bookkeeping

  • Ensure that all received purchase invoices and receipt are signed off by relevant person before put on the system.
  • Processing of all purchase invoices through inhouse system.
  • Make sure that queries raised are resolved all credits processed timely, not to affect payment run.
  • Reconcile bank accounts using Sage software.
  • Preparation of a payment run.
  • Assisting external accounting service providers with data gathering for quarterly VAT returns, Management Accounts and Year End.
  • Execute Forex trades as requested by Director.

Marketing

  • Create weekly MailChip mail shot to our customers, as per Directors instruction on the content.
  • Manage company’s marketing efforts as instructed by Director or/and Office Manager.

General

  • Assist Office Manager and Director with daily tasks as necessary.
  • Provide support to other team members and contribute in other ways to the effective functioning of organisation, as required.
  • Contribute to team-wide communications and knowledge share, and participate in organisation-wide events and discussions on related topics/projects.
  • Ensuring that meeting attendees are offered drink of their choosing on arrival.
  • Ensure that the kitchens are well stocked with milk, sugar, tea and coffee.
  • Ensure all toilets are well stocked with toilet paper, hand towels, linen roller towels and hand soap. 

Reference: 34548671

Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job