This role will be to undertake some in depth forensic work into the Children’s Social Care budget which is heading for a significant overspend at the current rate of spend.
Prepare detailed staffing outturn for 2017/18 and budgets for 2018/19 at individual post/employee level, showing funding and reconciling to approved establishment. Clear identification of agency staff against vacant posts and those in excess of establishment. Work with DoCS to revise the establishment to reflect current working patterns. Harmonise data across HR/Resourcelink, Finance/Oracle and Performance/LCS and put in place system to maintain this. Obtain sign off from DoCS and HoTS&JC. Load revised staffing budget on to Oracle. Write up process for monthly monitoring for Finance staff and provide training session.
In conjunction with DoCS and HoTS&JC develop and define budget assumptions for 2018/19 (ie estimated numbers and estimated average cost) for each placement type. Establish appropriate Oracle cost centres/subjectives and budget holders, and load revised budgets.
Provide finance support on ContrOCC data cleansing/system improvements.
Reconcile ContrOCC expenditure to Oracle expenditure to prepare and validate year end accruals. Cleanse historic commitments and credits due on ContrOCC. Develop and embed budget monitoring and review process for high cost placements. Attend panels and capture placement cost and funding decisions. Develop a procedure for processing funding decisions and for associated monthly budget monitoring. Write up procedure and provide training session to Finance staff.
Support DoCS on delivery of LAC placements action plan.
Develop procedure for maintaining cost and volume discount workings and invoicing and handover to Finance staff. Transfer budget to HoTS&JC.
3. Other budgets
Rebase budget for CSC for 2018/19 with narrative for each cost centre/subjective line for any budgets in excess of £5k and process budget journal. Identify budget holder for each line and ensure this is reflected on Oracle scheme of delegation. Obtain sign off from DoCS. Write up process for monthly monitoring and provide training session to Finance staff.
Validate with supporting documentation all income lines in the 2018/19 budgets. Process any required budget adjustments. Write up process for monthly monitoring and provide training session to Finance staff.
5. Year end health check
End April and end May review of opening accruals to ensure appropriate cash transactions have occurred in the new year.
6. Support on savings proposals and implementation
Provide costings with detailed working papers. Ensure tracking mechanisms in place as appropriate and transfer to Finance staff.
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