Effective Minute Taking
Cosensa
Summary
- Certificate of completion - Free
- Tutor is available to students
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Overview
Effective minute taking is designed for staff who have the responsibility for organising and attending meetings in a support function. By the end of this course participants will be able to
- Understand the role and responsibilities of the minute-taker in meetings
- Organise an effective meeting
- Take effective and relevant notes at a meeting
- Write clear, accurate and concise minutes
- Practise their newly developed skills
Resources
- Effective Minute Taking - Course Outline - download
Description
Module 1 – Essential Minute Taking Preparation – 2 hours
- Role & Responsibilities of a Minute Taker
- Checklist for organising a meeting
- Pre-meetings
- How to prepare and layout an agenda
- Timescales for agenda, draft minutes, approval etc.
Module 2 – Minute Taking Skills – 2.5 hours
- Methods for taking notes
- Using shorthand
- Listening and taking notes simultaneously
- How to transcribe from notes to minutes
- What to include/exclude from minutes
- Use of appropriate style and language in minutes
- Dealing with action points during and subsequent to the meeting
- Layout of minutes
Module 3 – Practical session – 2 hours
- Participants will attend a virtual meeting, take notes and transcribe into minutes
- Course summary and identification of action points
Course benefits
This one day course includes various practical exercises in minute taking which will provide participants with the opportunity to put the learning points of the course into practice.
Additional information
Effective minute taking also provides comprehensive information on how to improve the style of minutes for distribution, including
- How to avoid minute speak
- Incorporating the elements of good style in minutes - reported speech, passive verbs and tense
- Presenting minutes in a professional format
- Overcoming the challenges of taking minutes
Trainers background
The trainer for this course has extensive experience in the design and delivery of training programmes for Personal Assistants, Secretaries and Administration Managers. They have been successfully delivering management, administration and 'organisational skills' related training programmes to both public and private sector organisations for over ten years and previously held a number of senior management positions in industry.
Who is this course for?
Secretaries, Personal Assistants, Managers and Assistant Managers who may all have the responsibility from time to time of taking minutes at meetings and will therefore be expected to follow up and report accordingly.
Requirements
Delegates are encouraged to prepare and provide examples of how they currently take meeting minutes.
Career path
Effective Minute Taking is an essential skill for those regularly involved in supporting, facilitating and helping manage meetings. Managers, PAs, Executive Assistant and secretarial type roles, would find this extremely useful.
Questions and answers
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Certificates
Certificate of completion
Digital certificate - Included
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Legal information
This course is advertised on reed.co.uk by the Course Provider, whose terms and conditions apply. Purchases are made directly from the Course Provider, and as such, content and materials are supplied by the Course Provider directly. Reed is acting as agent and not reseller in relation to this course. Reed's only responsibility is to facilitate your payment for the course. It is your responsibility to review and agree to the Course Provider's terms and conditions and satisfy yourself as to the suitability of the course you intend to purchase. Reed will not have any responsibility for the content of the course and/or associated materials.
