SAP Project System Overview

Course overview

Uplatz offers comprehensive training on SAP PS (Project System). This is online video-based training course. You will be awarded Course Completion Certificate at the end of the course.

What is SAP PS?

SAP PS (Project System) is a module within the SAP ERP suite designed to manage and support all phases of a project’s lifecycle, from planning and budgeting to execution and completion. It integrates seamlessly with other SAP modules such as Finance (FI), Controlling (CO), Materials Management (MM), and Plant Maintenance (PM), providing a comprehensive solution for project management in industries like construction, engineering, manufacturing, and professional services.

How SAP PS works

SAP PS enables organizations to plan, execute, and monitor projects by providing tools for scheduling, budgeting, resource allocation, and tracking. Here's a basic overview of how SAP PS works:

1. Project Planning

   • Project Definition: The process begins with defining the project structure, including the project’s objectives, timeline, and scope. This is done by creating a project structure with Work Breakdown Structures (WBS) and network activities that detail the tasks and deliverables.
   • Cost Planning and Budgeting: SAP PS allows for detailed cost planning, including internal costs (such as labor and materials) and external costs (like third-party services). Budgets can be set and monitored to ensure the project stays within financial constraints.

2. Project Execution

   • Resource Allocation: The module supports the allocation of resources (like personnel, materials, and equipment) to specific project tasks. Integration with other SAP modules ensures that resource availability is checked and managed.
   • Scheduling: SAP PS provides tools for scheduling project activities, tracking progress, and adjusting timelines as needed. It supports both time-based and milestone-based scheduling.
   • Procurement and Material Management: Integration with SAP MM allows for the procurement of materials and services needed for the project, ensuring that all necessary resources are available when required.

3. Monitoring and Controlling

   • Progress Tracking: SAP PS enables real-time tracking of project progress through regular updates and reporting. It includes features for tracking actual costs versus planned costs, resource utilization, and overall project performance.
   • Cost and Revenue Monitoring: The module provides detailed cost tracking, including actual costs incurred, committed costs, and revenue recognition.

4. Project Closure

   • Final Settlement: Upon completion, SAP PS handles the final settlement of the project, ensuring that all costs and revenues are accounted for and that the project is closed in the system.
   • Reporting and Analysis: The module provides comprehensive reporting tools for analyzing project performance, identifying lessons learned, and making improvements for future projects.