What we do

<p>The Ethical Property Company is one of the largest social businesses in the UK, owning and/or managing a total of 23 Centres across England, Scotland and Wales, and providing office, meeting, event and retail space to over 1000 organisations each year. Since our launch in 1998, investment from over 1350 shareholders has enabled the Company to build a property portfolio valued in excess of &pound;22 million.</p>
<p>Although The Ethical Property Company was formally established in 1998, the concept was first conceived in 1982 when Andrew King bought 82 Colston Street, Bristol, in order to house some of the many co-operatives springing up across the city.</p>

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Purchase Ledger Assistant (part-time) Salary: Between 27,000 and 29,000 FTE pro rata per year depending on skills and experience. ( 21,600 to 23,200) Working hours: 30 hours a week (flexible). Location: Hybrid. Office address: Ethical Property Head Office, Cowley Road, Oxford. Start date: As soon as possible. Role Summary Ethical Property provide flexible workspace to a range of impact organisations, such as charities, non-profits and social enterprises. We have 17 centres across the UK and more than 250 tenants. Reporting to the Sales and Purchase Ledger Manager, the Purchase Ledger Assistant role plays an important part in ensuring financial information for the organization is accurate, timely and robust. The Post The main duties will include, but not limited to: Maintenance and management of the ledgers on the accounting system: Purchase ledger * Process all purchase invoices for EPC and managed contracts, within the existing procedures, including coding, posting to the accounting system, obtaining authorization, preparing invoices for payment, creating BACS files, sending out remittances. * Management of the ledger, including allocation of payments, supplier statement reconciliations, supplier queries. * Processing credit card statements, reconciling receipts, checking adhesion to travel and expense policy. * Processing employee expenses, reconciling receipts, checking adhesion to travel and expense policy. * Dealing with internal queries from colleagues on invoices and payments * Filing all purchase ledger paperwork, physically and electronically. Bank and Cash * Posting bank payments and bank receipts on the account software. * Processing petty cash receipts and payments for Head Office and other locations. * Preparation of purchase ledger BACS payments for approval. * Filing bank statements and other paperwork. * Reconciling all bank accounts and petty cash accounts Other Responsibilities * Ad hoc tasks as required by the Finance Director or Head of Finance. * Continuous review and improvement of internal process in consultation with colleagues, to improve the services we provide to tenants. * Attending company-wide events such as the annual Staff Conference, Christmas party, training and any other commitments. Person Specification This is a busy, demanding and responsible role that requires an individual with both customer service and practical skills and a positive attitude. The person we are looking for will need: * AAT qualified/part qualified or qualified by experience. Study package available for the successful candidate. * Significant experience in running purchase ledgers and bank reconciliations. * Ability to act quickly and effectively using their own initiative. * Meticulous attention to detail. * Good organisational skills and the ability to prioritise work, multi-task and remain flexible. * Ability to work under pressure and to tight deadlines. * Excellent communication skills at all levels. * To be a team player, but able to work alone when required. * To be trustworthy, personable and reliable. * A commitment to provide a good service to our tenants, suppliers and colleagues. * Excellent IT skills, including computerised accounts packages, Microsoft Office and at least to intermediate level in Excel. * A commitment to social and environmental issues. Contractual Details This is a permanent contract role with a three-month probationary period. The role's benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension dependent on the scheme as well as other benefits. Please note, you must be eligible to work in the UK in order to apply for this role. No agencies. Click ''Apply'' to be emailed information about how to complete your application.

Purchase Ledger Assistant part time

Job Title: Office and Services Manager Salary: 35,000 to 37,000 salary dependent on skills and experience (inclusive of London Weighting Allowance of 3,072 a year) Contract: Full-time, permanent contract Working hours: Full time - 37.50 hours a week, working five days a week Monday to Friday, between 9 am and 6 pm, depending on the needs of the business. Location: Main Site: The Green House, London E2 9DA Other Sites: Brickyard - London N1 6HT &amp; Durham Road Resource Centre - London N7 7DT Ethical Property We provide flexible workspace to a range of impact organisations. We have multiple centres across the UK, housing more than 300 tenants. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way. This role is responsible for supporting the management of a key group of three buildings in the South-East region. The Post The Office and Services Manager plays an important and responsible role within the South East property management team for our three centres ensuring they are well managed, efficient and attractive places to work. The role reports to the Centre Manager and is based at our flagship building The Green House but will also require the post holder to travel between two other London sites. The following is an outline of the tasks expected of this role, but is not a definitive list: Coordination and administration * Acting as the first point of contact for tenant queries, helping to establish and maintain excellent communication with tenant organisations. This includes being first point of contact for all tenant service-related queries, communicating these effectively to the Property Management team and dealing directly with all queries relating to tenant services. * Co-ordinate enquiries to the South-east email inbox. * Ensure that the Code of Practice 2 (COPs) for each centre is kept up to date. * You will ensure contact information is kept up to date for each organisation in the cluster, including tenant representatives, first aid and fire marshals, etc. * Maintain signage in the three buildings. * Assisting with finance procedures, including petty cash. * Assisting the Centre Manager with the office pre-move for organisations moving into the building * Responsibility for the procurement of 'good value soft' services and supplies for the cluster Tenant Liaison and Synergy * You will be responsible for coordinating the administration for the tenant Centre Management Group meetings. * Coordinate and circulate information to tenants in the cluster concerning synergy, training &amp; events. * Work with tenants and the Centre Manager in the cluster to facilitate effective synergy programs. Staff Management * You will be responsible for the line management of the cleaners in the South East cluster, including managing annual leave and sickness cover, disciplinary/appraisals, training and recruitment. * Keep cleaner's schedules up to date according to the business needs. * You will also be responsible for the management of any cleaning contracts we have with third parties. Environmental Reporting * You will be responsible for monitoring and assisting the development of social and environmental performance of the centres in respect to energy use, recycling, accessibility, tenant satisfaction, etc. * You will ensure that correct meter readings are taken in each centre once a month and are updated on the central system. Other responsibilities include; * Working to improve the company's social and environmental objectives. * Covering for other members of the local team when they are in training, on holiday, ill etc. * Other duties as reasonably required by the Centre Manager/ Regional Manager. Person Specification This is a busy, demanding, and responsible role that requires an individual with both customer service and practical skills. You need to be a good communicator, proactive and organised and show initiative when faced with difficult situations. The person we are looking for will need: * Customer care skills with a commitment to provide a good service to our tenants and building users. * Good IT skills, particularly Microsoft Office software. * Previous experience in a similar post. * Organisational skills and the ability to prioritise your work, multi-task and remain flexible. * The ability to act quickly and effectively using their own initiative. * To be a team player and a good communicator. * To always maintain a professional standard of presentation and communication. * The ability to motivate and support staff whilst delivering your own workload. * Health and Safety awareness and knowledge. * Have some knowledge and interest in social and environmental issues, particularly recycling. Contractual Details This is a full-time, permanent role with a three-month probationary period. The post is full-time based on a 37.50-hour week, working five days a week Monday to Friday, between 9 am and 6 pm, with some occasional evening/weekend work. The gross salary is 35,00 to 37,000 a year (inclusive of London Weighting Allowance of 3,072 a year). The role benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension dependent on scheme choice, a free company bicycle scheme with bicycle maintenance costs, interest-free personal loans, as well as other benefits. Click ''Apply'' to be emailed information about how to complete your application.