Searching for a new role is never easy, especially when you're staring at a blank document wondering where to start.
The good news? CV templates exist to take the pressure off. But before you download the first one you find, there are a few things you need to know about using them effectively. From saving you time to helping you stay on task, templates can be a lifesaver when you're updating your CV. However, they're not without their pitfalls.
Here's everything you need to know about CV templates - including when to use them, what to watch out for, and how to make sure yours passes the all-important applicant tracking system (ATS) test:
Key takeaways from this article
- CV templates save time and provide structure, but they're only a starting point - you still need to tailor your content
- Choose templates from reputable sources and ensure they're ATS-friendly (stick to Word format for online applications)
- Always proofread carefully - templates can't catch spelling or grammar mistakes
- Match your template to your situation, whether you're a graduate, career changer, or returning after a break
The benefits of using a CV template
They'll help you stop procrastinating
If you've ever spent an hour adjusting margins instead of actually writing your CV (or getting distracted by online games), a template will give you the structure you need to crack on.
A blank page can feel overwhelming, particularly if you haven't written many CVs before. Templates provide a clear framework that helps you focus on what really matters - your content. Instead of worrying about layout and design, you can concentrate on showcasing your skills and experience.
They're designed for your situation
CV templates aren't one-size-fits-all anymore. There are options tailored to different career stages and circumstances:
- School leaver CV templates for those just starting out
- Graduate CV templates to highlight your education and potential
- Career break CV templates that help you explain gaps positively
- Skills-based CV templates for career changers
- Part-time CV templates for flexible working arrangements
Most quality templates are designed by CV experts, so you can trust they're formatted logically and presented professionally.
They'll save you valuable time
Templates are the fastest way to get your CV recruiter-ready. If you're eager to start applying for roles quickly, using a template means less time fussing over formatting and more time perfecting your content.
This efficiency can be crucial if you're looking to get back into work as soon as possible or can't afford to miss out on opportunities whilst rebuilding your CV from scratch.
The drawbacks of CV templates
Not all templates are created equal
Here's the reality - some templates you'll find online simply aren't up to standard.
Before downloading any template, consider where it's coming from. Is it from a reputable career site or recruitment platform? Or is it from a random Pinterest board with no credentials? The source matters.
Stick to trusted providers like Reed.co.uk's free CV templates, which are designed specifically for the UK job market and regularly updated to meet current recruitment standards.
They're a starting point, not the finish line
This is crucial - templates are never the finished product.
If you're using a template to save time, that's fine. But don't fall into the trap of thinking you can simply fill in the blanks and hit send. The more you tailor your CV to each job description and your own unique experiences, the more successful your application will be.
Recruiters can spot a generic, barely-customised CV from a mile away. Templates should inspire your structure, not replace your personal touch.
Templates won't catch your mistakes
Even with a perfect template, everyone makes CV mistakes.
The problem with over-relying on templates is that it's easy to forget the basics. Poor spelling and grammar will stand out to recruiters immediately, and templates can't proofread for you.
Before sending your CV, ask a trusted friend or family member to review it. Alternatively, you could use a professional CV review service. The experts at CVNow will review your CV within 72 hours and provide detailed feedback to help strengthen your application.
Making your CV template ATS-friendly
Here's something many jobseekers don't realise - your CV may need to pass through an applicant tracking system (ATS) before a human ever sees it. These systems scan and parse CVs, extracting key information to match against job requirements.
A beautifully designed template won't help you if the ATS can't read it properly. Here's what you need to know:
Choose the right file format
For online applications, Word documents (.docx) are your safest bet. Whilst many modern ATS can handle PDFs, not all systems parse them correctly - particularly if they contain complex formatting, tables, or graphics.
When to use each format:
- Word (.docx) - for online job applications and ATS submissions
- PDF - for emailing directly to recruiters or networking contacts
- PDF - for printing or bringing to interviews
Keep both versions ready so you're prepared for any situation.
Stick to ATS-friendly formatting
Even within a template, certain design choices can cause problems:
- Use standard fonts like Arial, Calibri, or Times New Roman
- Avoid tables, text boxes, and columns
- Don't include headers, footers, or graphics
- Keep your layout simple and linear
- Use standard section headings like 'Work Experience' and 'Education'
For more detailed advice on creating an ATS-friendly CV, read our guide on how to write a CV.
How to choose the right CV template
Consider your career stage
Your template should reflect where you are in your career journey:
- School leavers and graduates should use templates that emphasise education, extracurricular activities, and any work experience (including part-time jobs and volunteering).
- Experienced professionals need templates that highlight career progression, achievements, and relevant skills gained over time.
- Career changers benefit from skills-based templates that focus on transferable abilities rather than chronological work history.
Match your sector
Different industries have different expectations. Creative roles might allow for more design flair, whilst corporate positions typically require a more traditional approach.
If you're applying for roles in finance, law, or corporate management, stick to clean, professional templates with minimal design elements.
For creative industries like marketing, design, or media, you might have more flexibility - but always prioritise readability over creativity.
Check the template's structure
A good CV template should include all essential sections:
- Personal statement or professional summary
- Work experience (in reverse chronological order)
- Education section
- Skills section
- Hobbies and interests (optional but can add personality)
Make sure the template provides enough space for each section without cramping your content. Your CV should typically be two pages for most professionals, although graduates might fit everything onto one page.
Beyond the template - making your CV stand out
Using a template is just the first step. Here's how to make your CV stand out:
Tailor your content to each role
Generic CVs rarely get interviews. Read the job description carefully and mirror the language used. If they're looking for someone 'results-driven', use that phrase when describing your achievements. If they want 'strong communication skills', provide concrete examples.
For more on this, read our guide on CV keywords and how to use them effectively.
Quantify your achievements
Numbers grab attention. Instead of saying 'improved sales', say 'increased sales by 25% over six months'. Rather than 'managed a team', specify 'led a team of eight across three projects'.
Quantifiable achievements show impact and give recruiters a clearer picture of what you can deliver.
Keep it concise and relevant
Recruiters spend an average of 7 seconds scanning each CV. This means every word needs to earn its place. Remove outdated experience that's no longer relevant and focus on accomplishments that align with the role you're applying for.
For help structuring your content, download our free CV template to see what recruiters expect.
Check for common mistakes
Beyond spelling and grammar, watch out for these frequent CV errors:
- Unexplained gaps in employment
- Vague job descriptions without specific achievements
- Including irrelevant personal information (age, marital status, photo)
- Using passive language instead of active verbs
- Listing duties instead of achievements
Top CV mistakes to avoid (and what to do instead)
Final thoughts
CV templates are valuable tools that can streamline your job search - but only when used properly. They provide structure and save time, but they're never a substitute for tailored, well-written content that showcases your unique value.
The most successful CVs combine the efficiency of templates with personalised content that speaks directly to each role. Remember to keep your format ATS-friendly, proofread thoroughly, and update regularly as your career progresses.
Ready to create your standout CV? Start with our free CV template and follow our complete guide to writing a CV. Once your CV is ready, browse thousands of opportunities on Reed.co.uk and start your journey to a job you'll love.
Frequently asked questions
Should I use a CV template or start from scratch?
For most people, a template is the sensible choice. They save time, provide structure, and help ensure you include all essential information. However, if you have graphic design skills and are applying for creative roles, creating a custom CV might help you stand out. Just make sure it's still ATS-friendly if applying online.
Can I use the same template for different jobs?
You can use the same template structure, but you should absolutely tailor the content for each application. Recruiters can tell when you've sent a generic CV, and it suggests you're not genuinely interested in the role. Change your personal statement, adjust which skills you emphasise, and reorder your achievements to match what each employer is looking for.
How often should I update my CV template?
Update your CV every time you gain new experience, skills, or qualifications - even if you're not actively job hunting. This makes applications easier when opportunities arise. Additionally, CV best practices evolve, so refresh your template every couple of years to ensure it meets current standards.
Should my CV template match my cover letter design?
If you're submitting both together (and you should - here's how to write a cover letter), having matching designs creates a cohesive, professional impression. However, content consistency matters more than visual matching. Both documents should tell the same career story with the same tone and key messages.
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