Resignation letter templates

by Michael Cheary

When the time comes to leave your job, it’s not uncommon to feel lost for words…

Even if the reasons for your resignation are clear in your head, writing a resignation letter in a professional manner can be difficult. We’ve covered how to resign along with some tips on how to write a resignation letter, but if you’re still lacking inspiration, a resignation letter template can be a great way to get the ball rolling.

Whether you’re asking how to write a two week notice letter, looking for a free resignation letter template, or need a formal resignation letter sample, we’ve got you covered…

Resignation letter templates and examples

Just here for the templates? Here are a few to choose from, depending on your situation. Simply copy and paste the below text into a Word Document, and tailor the sections in brackets.

Simple resignation letter template

Use this if you want to keep things polite, professional, and to the point.

[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. My final working day will be [Date], in accordance with my notice period.

I would like to thank you for the support and opportunities I’ve received during my time here. I’ve enjoyed working with the team and wish the company continued success.

Please let me know how I can assist during the transition.

Yours sincerely,
[Your Name]

Professional resignation letter template

Choose this version if you’re in a senior role or want to include more context and reflection on your time with the company.

[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

After much consideration, I have decided to resign from my position as [Job Title] at [Company Name]. My final working day will be [Date], in line with my notice period.

I am incredibly grateful for the opportunities I’ve had during my time here—especially leading the [Key Project or Initiative], which was a career highlight. I’ve enjoyed working with such a talented and supportive team, and I’m proud of what we’ve achieved together.

Please rest assured that I will do everything I can to support a smooth handover before I leave.

Thank you again for the support and trust over the years.

Yours sincerely,
[Your Name]

 

Resignation letter examples for different situations

Sometimes, your reason for leaving might affect how you word your resignation letter. 

While the below examples aren’t full templates, they can be slotted into your resignation letter if you want to provide additional context. 

If you’re changing careers…

I am writing to tender my resignation from [Company Name], effective two weeks from today. I’ve been offered an opportunity in a different field that aligns more closely with my long-term goals. Thank you for your mentorship and support throughout my time here.

If you’re leaving for personal reasons…

Due to personal circumstances, I have decided to step down from my position at [Company Name]. This decision has not been easy, and I appreciate all the support I’ve received during my time here.

If you’re taking a career break or travelling…

I am writing to inform you of my resignation from [Company Name], effective from [Date]. I have decided to take a career break in order to travel and pursue personal interests. I’m extremely grateful for the support and professional growth I’ve experienced while working here, and I hope to stay in touch in the future.

Remember, while it’s perfectly OK to include a short explanation if you want to, you don’t have to state your reason for resigning.

Download free resignation letter templates

Looking for downloadable templates? Download one of our ready-made templates:

Tone and content dos and don’ts

Keeping your resignation letter professional helps ensure a smooth exit — and protects your reputation for future roles. Here’s what to include (and what to avoid):

✅ Do:

• Be clear and concise – State your intention to resign and include your final working day.
• Keep it polite – Maintain a professional tone, even if you’re unhappy in the role.
• Say thank you – Acknowledge any opportunities, support or experience you’ve gained.
• Offer to help – Show you’re willing to assist with the handover if needed.

❌ Don’t:

• Include negative comments – Avoid criticism of the company, your manager or team.
• Overshare personal details – Keep your reasons brief and relevant.
• Use emotional language – Keep it neutral and professional.

A short, well-structured letter will do the job — there’s no need to overexplain. Focus on leaving on good terms and keeping things simple.

Formatting your resignation letter

A resignation letter should be clear, professional, and easy to read. Whether you’re handing in a printed letter or sending it by email, sticking to a clean, formal layout will help you leave on a positive note. 

Here are a few formatting tips for resignation letters and resignation emails:

Standard format and layout for a resignation letter

For a standard resignation letter, it’s best to follow the below formatting guidelines:

• Type your letter – only handwrite it if specifically requested
• Align all text to the left
• Use clear, well-structured paragraphs
• Keep spacing consistent – single-spaced with a line break between each section
• Choose a professional, easy-to-read font (e.g. Arial, Calibri, or Times New Roman)

Formatting tips for resignation letter emails

If you’re resigning by email, the content stays the same – but the format can be more straightforward. Here’s what to keep in mind:

• Use a clear and relevant subject line (e.g. Resignation – [Your Name])
• Paste your letter directly into the body of the email – no need to attach a separate document
• A typed name is fine – there’s no need for a handwritten signature in an email

Final thoughts on resignation letters

The way you leave a job can affect your future references and opportunities, making a clear and professional resignation letter essential. Not only will it help you leave on good terms, it also keeps the doors open for what’s next.

Before you write your resignation letter, check your contract and your company’s HR policy to find out your notice period, and ensure you’re following the correct process for resigning. 

And remember, even if your contract states a notice period, your employer can ask you to leave immediately after you hand in your resignation. So if you don’t have another job lined up, think carefully before submitting your letter.

Eight of the greatest ways to resign

Eight terrible reasons for leaving a job

What is a notice period? 

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