How to become a Purchase Ledger Clerk


estimated salary

What do they do?

Looking for a career that adds up? You should be a Purchase Ledger Clerk… 

Purchase Ledger Clerks are responsible for overseeing and monitoring a company’s spending, ensuring all payments are authorised, processed, and logged in the correct way.

In addition to keeping a clear record of transactions, they’re also in charge of coding invoices and producing cheques – working closely with suppliers to get the best possible rates.

Purchase Ledger Clerks are an integral part of an organisation’s finance team, and are relied on to deal with a range of expenditure based queries and reports.

Typical tasks and duties for a Purchase Ledger Clerk include:

  • Checking and coding invoices
  • Calculating VAT payments
  • Handling purchase enquiries
  • Dealing with expenses and petty cash
  • Producing company reports
  • Liaising with suppliers
  • Reconciling supplier statements

Is it right for me?

First and foremost, you’ll need to have a mathematical mind and a head for numbers.

After all, you’ll spend the majority of your days looking at them (and calculating them, and collating them, and reporting on them…)

And, because the role involves a high level of teamwork and relationship building, you’ll need to be an excellent communicator with an ability to stay calm and negotiate – no matter what the situation.

Purchase Ledger Clerks will also need to have:

  • Organisational skills
  • Ability to meet deadlines
  • Excellent attention to detail
  • Accuracy
  • A focused work ethic
  • Self-discipline
  • Knowledge of accounting software

Career Progression

Purchase Ledger Clerk

Up to £21,000

Accounts Payable

Up to £25,000

Finance Manager

Up to £40,000

What's it really like?

Being a Purchase Ledger Clerk is a great way to combine my love of numbers with my love of people. Whilst my day-to-day will vary depending on the time of year and the kind of payments I’m dealing with, I find that no matter what - I’ll always find satisfaction in the little things. Whether it’s finally finishing a supplier report, or helping a colleague claim expenses. My advice? A good eye for detail and an ability to stick to deadlines is absolutely key. Nail these two things, and you’ll be a great Purchase Ledger Clerk.

Get qualified

Whilst you won’t always need a degree to become a Purchase Ledger Clerk, some bookkeeping experience along with knowledge of software packages such as SAGE and BACS is desirable. Having an industry recognised qualification like AAT is also a great way to stand out from the crowd.

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