Goodbye email templates

Saying goodbye is never easy…

No matter what your reason for leaving a job, figuring out what to say in your final farewells can often be difficult. And although your feelings for your soon-to-be-ex-colleagues might not always be pleasant, you should always aim to leave on a good note.

To help you say goodbye in the right way, here are our top tips on writing a goodbye email, along with a few goodbye email templates to get you started:


What is a goodbye email?

A goodbye email is a brief and informal message you send to your colleagues and/or clients after handing in your notice.

It generally involves letting everyone know it’s been great working with them, tying up any loose ends, and sharing your contact details so you’re able to stay in touch with members of the team after you’ve left.

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Why send a goodbye email?

Although it’s not essential to send a goodbye email, it is a great way to make sure you leave your job on a good note.

Not only will this provide you with the potential to return to the role at a later date, it could also mean you’re considered for any new positions that come up there in the future.


Top tips for sending a goodbye email

Make it official first. A goodbye email should never be mistaken for a resignation letter. To avoid any surprises and/or gossip amongst your colleagues, it’s vital that you’ve already handed your notice in to the appropriate person (e.g. your manager) before making it public.

Be nice. No matter how you felt about your time at an organisation, you should never burn your bridges on your way out. Instead, use your goodbye email to be positive – thanking your colleagues for everything they’ve done for you, and expressing how much you learnt during your time there.

Don’t write an essay. Your goodbye message should be friendly and informative, but also succinct. So avoid the urge to ramble and/or overshare. For example, whilst it’s fine to give a brief overview of what your plans for the future are, there’s no need to go into great detail – especially if your reasons for leaving are particularly sensitive.

Send separate messages. To make sure your emails are personal, it’s a good idea to send slightly different ones to each group of colleagues (e.g. managers, colleagues, clients, close friends). And don’t feel like you have to broadcast your leave to the entire company either. Instead, simply message the colleagues you actually worked with.

Share your contact details. End your email with a few ways to reach you, whether it’s your phone number, email, or social media profiles. If you’re having leaving drinks, now’s also a good time to mention it. And whatever you do, avoid signing off with ‘goodbye forever’. Nobody likes that.


Goodbye email templates


For colleagues

Hello [name]

After X amazing months/years working here, I’ve unfortunately decided to move on and take the next step in my career. My last day at [company name] will be [date].

It’s been great working with you all, and I’ve learnt so much throughout my time here. It’s always tough to say goodbye to such an amazing team, but I just wanted you all to know how much I appreciate the vast range of opportunities and helpful guidance I’ve been given over the past [time period]. 

Whilst I’ll no longer be here at [company name], I’d really like to keep in touch. You can contact me on [phone number/email/social media].

All the best,

[Your name]


For clients

Hi [name]

Hope you’re well.

I’m getting in touch to let you know I’ll be leaving my current position at [company name], and my last day will be [date].

It’s been a pleasure to work with you, and I wish you all the best for the future. Please don’t hesitate to let me know if there’s any loose ends you’d like to tie up before I leave, and I’ll be happy to help out wherever I can.

Otherwise, your new point of contact is [name] and their contact details are [number/email]. They’ll be in touch shortly, but feel free to drop them a line if you need any assistance.   

All the best,

[Your name]


For anyone who reports to you

Hello [name]

As you know, I’ll be leaving the company on [date], but I wanted to take the opportunity to drop you a quick email to say goodbye properly.

Managing you has been an absolute delight, and I’ve really enjoyed watching you progress into the [job title] you are today. I have no doubt that you’ll continue to excel in your career, and wish you all the best for the future.

Although I won’t be working here anymore, that doesn’t mean you can’t get in touch. So please feel free to drop me a message (see contact details below) if you need anything – whether it’s advice, a reference, or just to catch up over a coffee.


All the best,

[Your name]


For your manager

Hello [name]

I wanted to take the opportunity to drop you a quick email before my last day on [date].

I’ve really enjoyed working with you, and I couldn’t have asked for a better manager. You’ve taught me a lot and given me so many opportunities to learn and grow – which has played a big part in my progression over the past [time period].

I’ll definitely take this valuable knowledge to my next endeavour, and am grateful for being able to work with such a supportive team.

I’ve left my contact details below, so please don’t hesitate to get in touch!


Thanks so much for all of your help, and best of luck for the future,

[Your name]


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One thought on “Goodbye email templates

  1. netset - March 13, 2019 at 20:33

    Thank You for the beautiful tips.