Programme Administrator
Job Title: Programme AdministratorLocation: Gants Hill Campus (IG2 6NQ)Salary: £24,000 - £26,000 per yearJob type: Full Time, PermanentPurpose of the role:To perform administrative duties and support the Senior Programme Administrator by undertaking tasks and coordinating the work of the programme administrator.Key Responsibilities and Accountability:(In conjunction with the Senior Programme Administrator);Monitor all committee action points and resolve any outstanding issues Assisting and preparing documents to process Academic Misconduct, Extenuating Circumstances, Student Feedback, the Student Risk Register, and auditing the Virtual Learning EnvironmentShould the audit identify any issues with implementing the VLE updates, contact lecturers to ensure all course materials are uploaded and availableAuditing admission folders and verifying records on the Excel Spreadsheet as requiredOversee the organisation of Certificates and Transcripts from the Collaborative Partners in the designated folderCommunicating with module leaders on assessment script markingPrepare the Risk Register at the beginning of each term and conduct weekly audits of the Programme Administrators updates in the registerContacting absent students and recording reasons for absence Creating, opening, and closing submission links on the VLE for partner institutionsEntering student grades on the grade sheet for FdA Business, FdA Hospitality Management, BA (Hons) Business (Top-up), BA (Hons) Hospitality Management (Top-up), and our MA International Business courses for Partners InstitutionCoordinating with lecturers to ensure all course materials are uploaded and available on the VLEPreparation of Student Interview FormsHelp to arrange UWL Student Inductions and organisation of materialsMonitoring and tracking student progression (grade sheet and non-submission list)Liaison with staff (academic and administrative) from other departments as requiredPreparing the class timetable for each intake Prepare the Module Evaluation Surveys and conduct In-class visits to facilitate student participation Creating and Sharing Microsoft Teams links for relevant departmental meetings Contacting students for non-submission, attendance, workshops, and field trips Preparation of the Assessment Scripts Folder before it is sent for approval by the External Examiner Download weekly attendance and update the Students at Risk registerKey Skills Required:The Programme Administrator should possess:Qualification to a degree level in the relevant subject areaExcellent communication skills (written and oral)Knowledge of Word, Excel, and PowerPointThe ability to work effectively under pressure and tight deadlinesProven experience in program coordination or academic administration in higher educationStrong organisational and multitasking abilities, with excellent attention to detailHow to Apply:Interested candidates are invited to submit their CV and a Cover Letter detailing their relevant experience and qualifications.Candidates with experience of: Office Administrator, Admin Assistant, Business Administrator, Support Administrator, Support Administrator, Office Assistant, Academic Support, Project Administrator, Program Coordinator, Program Associate, Project Assistant, and Operations Coordinator, School Administrator, College Admin, may also be considered for this role.
read more